2022 Recruitment Playbook

2022 Recruitment Playbook

My CEM is:

Welcome!

Welcome to the 2022 Troop Organizer Playbook!

GIRL SCOUT PROMISE On my honor, I will try: To serve God and my country, To help people at all times, And to live by the Girl Scout Law GIRL SCOUT LAW I will do my best to be honest and fair, friendly and helpful, considerate and caring, courageous and strong, and responsible for what I say and do, and to respect myself and others, respect authority, use resources wisely, make the world a better place, and be a sister to every Girl Scout.

I am excited to kick off this school year and work with each of you to provide Girl Scout opportunities to more girls throughout eastern Missouri. The pandemic has left us all with the need for social connections, new experiences and adventures; and, the children are feeling this as well. As an adult volunteer, you are making a significant impact on girls across our region. For many girls in our community, you positively affect their well-being by providing opportunities for physical activity, outdoor experiences, and spending quality time with friends. While we need to continue to be very mindful of health and safety, each of you plays a more critical role than ever. And, I sincerely thank you for your service to the girls. Whether you are brand new to the position or have years of experience, Troop Organizer Training will ensure you have all the resources necessary for a successful fall recruitment season. This training is a crucial step in preparing you to form new troops and build relationships with schools, and we appreciate you taking the time to participate. In addition to the physical resources provided by the Girl Scout Council, our Community Engagement Managers are also there to support Troop Organizers. I encourage our Troop Organizers and Community Engagement Managers to work closely together, so every girl who wants to be a Girl Scout has the opportunity to be one. Together, we are helping our eastern Missouri Girl Scouts build courage, confidence and character, which means a brighter future for us all!

Yours in Girl Scouting,

Lisa Beasley Director, Membership Development and Support lbeasley@girlscoutsem.org

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Table of Contents

Letter from the Director of Membership Development and Support.............................................................................. Developing a Recruitment Support Network Recruitment Team Positions................................................................................................................................... Developing Your Recruitment Strategy.................................................................................................................. Building Your Girl Scout Community Building Relationships with Schools...................................................................................................................... School Communications Checklist......................................................................................................................... Events Overview Information Events Overview.................................................................................................................................. Community Events & Back to School.................................................................................................................... Introduction to Girls and Large Group Event........................................................................................................ Virtual Presentation................................................................................................................................................. Recruitment Presentation........................................................................................................................................ Registration................................................................................................................................................................ Resources Volunteer Tool Kit..................................................................................................................................................... Daisy Drop Box......................................................................................................................................................... Looker.........................................................................................................................................................................

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4 5

6 7

8 9

10 12 13 15

16 17 18

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YOUR SUPPORT Your Support and Strategy

Recruitment Team Positions

Neighborhood Recruitment Team This team covers a specific area of our Girl Scout Council, often a neighborhood. It is made up of key service unit members and may include the Neighborhood Manager, Troop Organizers, Registrar, Troop Leaders and the Community Engagement Managers assigned to the area. The team works together on recruitment initiatives for the upcoming Girl Scout year. Troop Organizers (TO) Trained volunteers who help with recruitment efforts. They may be assigned to a neighborhood, school district or a particular school.

Program Aide Older Girl Volunteers Girl members who have attended program aide training and help facilitate activities with younger girls.

Recruitment Event Volunteers Adult volunteers who assist with Information Events.

Community Engagement Manager (CEM) The Council support staff member for each district. A CEM oversees all facets of the volunteer experience and recruitment of girls and adults in their assigned geographic area. They are also responsible for volunteer support, including, but not limited to, keeping volunteers informed about Council happenings, answering troop logistic questions, troop money management and conflict resolution. They work hand- in-hand with volunteers to ensure members have a rewarding experience within the Girl Scout program. A CEM can support the duties of a TO when there is no TO assigned at that school.

Adult Education Trained volunteer or staff member who facilitates the New Leader Prep Series training for new volunteers.

Placement Coordinator Staff members who are responsible for following up on leads generated through recruitment events, the website or phone inquiries. They assist with registration, troop placement and background checks for volunteers. Troop Leader Individual volunteers who lead troops, facilitate meetings and help girls build courage, confidence and character.

Neighborhood Registrar A neighborhood volunteer responsible for the neighborhood member roster.

Neighborhood Manager A Neighborhood volunteer who assists in strategizing recruitment plans for the year within their area. They also help with new leader onboarding and can serve as a TO.

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Recruitment Year Strategy

Girl Scout Recruitment Year

Planning and Preparing, May-August

7 Steps to TO Success

Girl Scouts of Eastern Missouri will connect with every school- aged girl and offer her the opportunity to join the Girl Scout troop experience. The recruitment year begins with planning recruitment efforts for the following membership year. The Neighborhood Manager and CEM work together to recruit Troop Organizers for each school. Then all three positions work on recruiting new leaders and plan Recruitment Events for the new school year. The Recruitment Team attends community events throughout the summer and helps provide an early start in forming new troops. Starting Girl Scouts, August-October Recruitment activities are focused on a two-step process. First, reaching people at back-to-school registration, open houses and parent/caregiver nights. Second, inviting them to an Information Event to form new troops and fill existing troops. Large Information Events with activities for multiple grade levels provide the highest return during peak recruitment time. Within 24 hours of the information night, all sign-in sheets should be distributed with a copy going to the new troop leader and another to the TO. The TO will also send a copy to the CEM within 24 hours of the event and follow up with new leaders and interested girls to register. Spring Recruitment, January-May Spring recruitment activities include both current year growth as well as planning for the following membership year. The Neighborhood Recruitment Teams review current progress towards their new membership goal using Looker (turn to pg. 18 for more information on this resource). Additional recruitment events may be needed to reach that goal. Attending community events helps connect girls to troops and gives Community Engagement Managers a chance to talk about Resident and Day Camp and Council-led programs. The Neighborhood Recruitment team plans additional re-registration events to engage girls, leaders and parents for the following year’s Girl Scout experience. Re-registration efforts build excitement for the coming school year. Girls can reflect on their progression and experiences from the previous year and look forward to more adventures and learning new skills. Reporting Back, 24 hours post-information event

STEP #1 Meet with the Neighborhood Service Team and CEM to discuss recruitment strategy. STEP #2 Schedule recruitment date and prepare for recruitment event activities, including flier and facility approval as needed. STEP #3 Recruit volunteers to assist with the recruitment event. STEP #4 Distribute fliers as needed one week prior to recruitment event or have CEM send via Peachjar. Coordinate with schools for appropriate timelines. STEP #5 Promote the event. Conduct lunch talks, classroom chats and sticker one or two days prior to the recruitment event. STEP #6 Report results. Distribute sign-in sheets to the troop leader, and TO retains a copy. TO sends an electronic copy via email to the CEM within 24 hours. STEP #7 Follow up with the new troop leader and interested girls to get registered.

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YOUR SUPPORT Your Community

Schools are the place to be! Schools provide an effective point of contact for new families, and the school personnel recognize the benefits of having Girl Scouts in their school. Building relationships within schools is pertinent to offering the Girl Scout experience to every interested girl. Establish relationships with school administrators and staff, such as principals, assistant principals, receptionists, family liaisons and counselors. Also, collaborating with other school associations can help facilitate additional girl recruitment event opportunities. Each school should have a Troop Organizer to help connect families with Girl Scouts. Talk with your Neighborhood Recruitment Team, your CEM and other troop leaders at the school to find out what has been successful in years past. Using Looker, a website to view membership data, Troop Organizers can review a current list of troops for each school. Community Engagement Managers can also be an additional resource to access this information if help is needed. A quick review of those troops will let you know which grade levels have troops currently at the school and which grade levels you’ll need to recruit. Each fall, kindergarten Daisy troops should be formed at the school. There will also be girls in other grades that want to become Girl Scouts or additional troop volunteers needed for troop support. In school environments, there are many relationship-building opportunities available to increase visibility and interest in Girl Scouts. This may include visiting schools and introducing yourself as a Girl Scout point of contact. Principal Visit The school principal is an important contact when building a relationship with a school. They can help you get started quickly and provide the support necessary to ensure success. During the first contact with the school principal, ask who would be available to complete the School Communications Checklist and make an appointment with them. Class Talks/Lunch Talks/All-School Assemblies These are opportunities to meet with groups of girls during the school day to talk about Girl Scouts. These talks get girls excited about upcoming recruitment nights. Front Office Staff Front office staff are helpful in directing you to who you need to talk to or what forms need to be completed when scheduling your information events. Explore opportunities to be visible within the community! Showing up is key to keeping Girl Scouts’ presence relevant to the community, schools, and parents when promoting the Girl Scout Experience. Building Relationships with Schools

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School Communications Resource

School Troop Organizer Community Engagement Manager Principal Administrative Contact Completed By Date

Communication Method

Offered? Date Completed Staff/Volunteer Contact

Back to School Events

Class Talks/Lunch Talks/All School Assemblies Event Stickers

Flier

Parent/Caregiver Nights

Peachjar

Post on Social Media

Post to School Website Calendar School Announcements

School Marquees

School/PTO/PTA Newsletter Yard Signs

Other Options

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YOUR SUPPORT Events Overview

The following are examples of the most effective recruitment events. As a Troop Organizer, you may choose to host one type of event or a combination of events to reach more girls. The type of event you choose will depend on the time of year, your intended target audience and the venue. Community Events Girl Scouts participate in community events by staffing an information booth. Community events include health fairs, school-sponsored events, family fun nights and more. Back to School and Social Events are a great time to meet families in a low-pressure environment. You can invite families back for a formal information meeting. At this meeting, you could start new troops and go over volunteer roles.

Introduction to Girl Scouts

Introduction to Girl Scouts gives families a chance to learn about Girl Scouts and how to get their girl involved. Typically, five to 25 girls attend from a particular location or grade level. Introduction to Girl Scouts provides activities to engage the girls while the parents or caregivers learn more about Girl Scouts. Parents/caregivers are encouraged to ask questions. The goal is to form a new troop, recruit adult volunteers and register the girls on-site.

Large Information Event

Large Group Information Events are held to reach girls frommultiple schools throughout a Neighborhood Recruitment Team. These take place year-round and are designed to appeal to girls in various grade levels. Attendance is planned for 25 or more girls. The Large Information Event provides girls with an opportunity to try a variety of Girl Scout activities. Parents/caregivers often have the opportunity to register on-site. Virtual Recruitment Events Continuing this year, we have the opportunity to host recruitment nights virtually, using Zoom and a provided presentation. The presenter will share the same content as with an Introduction to Girl Scouts event. This format can also be used for a troop parent meeting which would typically follow the recruitment night.

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Community and Back to School Events Event Overview A booth at a school or community event is the most common type of recruitment event. It is designed to attract girls and parents/caregivers. It also provides an opportunity for the recruitment team to gather contact information and invite them to another planned event. The booth is simple during Back to School registration, with basic Girl Scout information and an easy girl activity.

Timeline

Three weeks before event • Verify date, time & room •

Find out if a table and chairs are provided

• If needed, submit facility usage forms to CEM • Review Looker for school specific year-over-year trends • Order fliers and additional recruitment materials from your Community Engagement Manager using the paper form or vr.girlscoutsem.org/ TORequest Recruit volunteers for event • Using Looker, find CEM or Neighborhood Manager so you can identify recruitment event volunteers. This may include program/older girl volunteers • Using Looker access the troop list for the school and the leaders’ contact information, or contact your CEM • Send an email to confirm date, time & location

Supplies Needed • Activity supplies, if needed • Sample Recruitment Presentation • Flier • Event sign-in sheets • Welcome to Girl Scouts Guide

Volunteer Staff Needed Troop Organizers and Recruitment Event Volunteers cover the booth for the entire event. Organize shifts into shorter time periods if necessary.

Event Timeline Set up: 30 minutes before event Event: as scheduled

Two weeks before event •

Schedule a pick-up date & time for recruitment materials

One week before event •

Set Up • Arrive 30 minutes early to set up and be ready to start 10 minutes before the start of the event • Use the provided materials and organize them for a neat appearance • Provide space to fill out paperwork and have pens available

Familiarize yourself with recruitment materials • Confirm with Recruitment Event Volunteers • Review sample recruitment presentation

Day before event •

Confirm with venue and volunteers Review recruitment presentation Practice mobile registration (pg. 15)

• •

Recruitment Presentation Available on pg. 14

Day of Event • Arrive 30 minutes early to set up and go over event with your volunteers

Post-Event •

Send an electronic copy via email to your CEM within 24 hours • Follow up with those that showed interest inviting them to a recruitment event or making sure they are connected with their troop

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Introduction to Girl Scouts and Large Group Recruitment Events Event Overview These events provide families a chance to learn about Girl Scouts. Typically for Introduction to Girl Scout events, five to 25 girls attend from a particular location or grade level while large group recruitment nights are much larger with more than 25 girls and families. At both of these events, activities are provided to occupy the girls. At the same time, the parents/caregivers learn more about Girl Scouts. Parents/caregivers are encouraged to ask questions. The goal is to secure a new troop at each elementary school, recruit adult volunteers and register the girls on-site.

Timeline

Three weeks before event • Schedule venue •

Verify date, time & room

• Find out if a table and chairs are provided • If needed, submit facility usage forms to CEM • Review Looker for school specific year-over- year trends • Order fliers and additional recruitment materials from your Community Engagement Manager using the paper form or vr.girlscoutsem.org/TORequest Recruit Volunteers for event • Using Looker, find CEM or Neighborhood Manager so you can identify recruitment event volunteers. This may include program/ older girl volunteers • Using Looker access the troop list for the school and the leaders’ contact information, or contact your CEM • Send an email to confirm date, time & location

Supplies Needed Event Promotion Supplies • Event fliers • Yard signs • Recruitment stickers

Event Supplies • Event sign-in sheets

• Activity supplies, if needed • Welcome to Girl Scouts Guide • Girl and Adult Member Forms

• Financial Aid forms • Uniform diagrams

Two weeks before event •

Schedule a pick-up date & time for recruitment materials Promote your Recruitment Event

•

• Choose girl activity for the event and make a list of supplies

(continued on next page)

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Volunteers Needed You’ll need two to three adult volunteers for this event, including the Troop Organizer or program/older girls. Troop Organizer Role • Prior to the event, the Troop Organizer works with the Neighborhood Recruitment Team and the Community Engagement Manager to schedule and promote the event, as well as find Event Volunteers. • The Troop Organizer will talk to the adults during the event, and the Recruitment Event Volunteer will work with the girls. An additional Recruitment Event Volunteer is helpful to handle the check-in table and online registration. • After the event, the Troop Organizer follows up with the Community Engagement Manager and reports the event results. Send an electronic copy via email to your CEM within 24 hours. The TO also maintains ongoing communication with new troop leaders. Recruitment Event Volunteer Role • Run the sign-in table as the guests arrive • Gather the girls and move to the activity area • Facilitate the activities for the evening • Assist with clean up afterward Event Timeline Parent/caregiver information nights usually run an hour, with time after for questions. The adult and girl portions run at the same time. Set up • Arrive 30 minutes early and be ready to begin 10 minutes prior to the start of the event • Use the materials provided and arrange neatly • Have space to fill out paperwork, and provide pens

Timeline, continued

One week before event • Send out fliers • Review script •

Familiarize yourself with recruitment materials

• Practice the girl activities to make sure you’re familiar with them and you have all the supplies • Confirm with Recruitment Event Volunteers • Pick up recruitment materials

Day before event •

Provide lunch talks or classroom talks at each school • Confirm with venue and Recruitment Event Volunteers • Review recruitment presentation • Practice mobile registration (pg. 15)

Day of event •

Arrive 30 minutes early to set up and go over event with your volunteers

Post-event •

Distribute sign-in sheets to new troop leader, and retain a copy for yourself Send an electronic copy via email to your CEM within 24 hours • Follow up with those that showed interest but didn’t complete registration that night •

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Virtual Recruitment Event

Event Overview The event will be promoted through typical avenues like Peachjar, Facebook pages, school e-newsletters, community centers, and fliers, if available. This format can also be used for troops whose members register online as a follow-up from an open house/community event or an additional parent/caregiver meeting. Supplies Needed Event Promotion Supplies • Yard signs • Recruitment fliers (digital versions) • Recruitment fliers (paper, if able to distribute) • Recruitment stickers (if able todo lunchor classroomchats) • Participation email sent prior to date

Timeline

Three weeks before event • Review Instructions on setting up virtual troop meetings found on gsemtogether.com • Schedule date and time for virtual meeting, also decide which platform to utilize • Request Zoommeeting to be scheduled by CEM, if needed • Order fliers and additional recruitment mate- rials from your CEM using the paper form or vr.girlscoutsem.org/TORequest • Troop numbers for incoming kindergarten Daisy troops and other grade levels can also be requested using vr.girlscoutsem.org/TORequest If available, schedule classroom or lunch chats with the school prior to the event. If you cannot facilitate these during the day, your CEM or Girl Scout staff member is available. Please send the details of this opportunity to your CEM when confirmed • Begin promoting your Recruitment Event through school events, social media, school announcements, etc. • Post yard sign on or nearby school property Two weeks before event •

Event Supplies • Virtual presentation • Facilitator guide • Activity supplies (facilitator and families) • Computer with camera • Quiet space

Agenda for Meeting Facilitator and Family Introduction

• Parent/Caregiver name(s), Girl name and finish the sentence (both adult and girl) “As a Girl Scout I am looking forward to...” Introduction of Girl Activity • Robot Builder Party activity which involves girls using materials around the home to build their own robots. Materials needed for the activity include: • Blank paper • Supplies available to you: shoeboxes, toilet paper rolls, pipe cleaners, construction paper, scissors, glue, tape, markers, crayons, yarn, googly eyes, stickers, pom- poms, etc. Parent/Caregiver Discussion • Who are Girl Scouts? What does a troop look like and what do they do? • How can adults be involved and why? • What are the next steps?

One week before event • Send out fliers • Review script •

Familiarize yourself with the recruitment materials • Practice the girl activity

Day before event •

Provide lunch talks or classroom talks Review recruitment presentation Practice online registration (pg. 15)

• •

Post event •

Send Virtual Sign-In sheet to new troop leader and retain a copy for yourself

Conclusion • Girls present their completed activity.

• Email a copy to your CEM within 24 hours • Follow up with those individuals who showed interest but didn’t complete registration • The Looker Report (New In the Last Two Weeks) will provide completed registration details

• Registration completed together as a group, mailed in with provided online registration forms or instructions to call the Answer Call for registration by phone.

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YOUR SUPPORT Your Presentation

Sample In-Person Recruitment Presentation

Hi, I’m [insert name] and I’m a volunteer with Girl Scouts of Eastern Missouri. Over the next [insert number] minutes, we’re going to discuss how our programs are intentionally designed to develop girls of courage, confidence and character, who make the world a better place. Girl Scouts is the premier organization for girls in grades K-12. The inclusive, all-girl environment of Girl Scouts, backed by more than 100 years of girl-centric research, creates a safe space where girls can try new things, develop a range of skills, take on leadership roles, and just be themselves. Everything Girl Scouts does centers around progressive programs in STEM, the outdoors, development of life and communication skills, and entrepreneurship. So, whether she’s programming a robot, taking on our high ropes course, packing for her first hike or earning the Girl Scout Gold Award—she has an exciting array of choices to suit her interests at every age. Our Girl Scout Leadership Experience is a unique development program for girls, with proven results. It is based on time-tested methods and researched-backed programming that helps girls take the lead in their own lives and the world. Our research is proven to help girls thrive in five key ways: developing a strong sense of self, displaying positive values, seeking challenges and learning from setbacks, forming and maintaining healthy relationships and finally identifying and solving problems in the community.

In eastern Missouri, more than 30,000 Girl Scouts accomplished the following in 2020:

52,399 Badges Earned

89,000

461

Packages of Cookies Donated to USO

Highest Awards Earned

Important Video Links: https://youtube/GaR6_57xmng (Educator) https://youtube/kJMSQak4ePw (Parent)

Our programs offer variety, high adventure and a choice of activities for girls and their troop leaders. We understand there are a lot of options when it comes to how girls and their families spend their time. Please remember, there is no better option, no better value, and no better program for today’s young change- makers than Girl Scouts. Thank you!

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YOUR SUPPORT Your Presentation

Sample Virtual Recruitment Presentation

Facilitator and Family Introduction • Introduction of self, including the number of years volunteering with Girl Scouts, what you do as a Troop Organizer and your favorite program and/or event. • Introduction of each parent/caregiver as well as their girl, including her grade and school. Ask each parent/ caregiver to finish the sentence, “As a Girl Scout, I am looking forward to...” or “What I hope to do at Girl Scouts. ” Robot Builder Party Activity • Robots are very helpful in understanding information and helping humans do things, especially things we cannot do ourselves. We are going to learn about robots and build our own using things around the house. • The girls can work on this activity while parents/caregivers discuss Girl Scouts. Parent/Caregiver Discussion • Our Program: Talk about the available skill-building programs emphasizing STEM, Money Management, Health and the Outdoors. Also, mention the importance of community service projects and the Girl Scout Bronze, Silver and Gold Awards. • Troop Description: Troops are created with five or more girls and two unrelated adults (one female) who have registered and have had a current background check. Troops can meet as often as they would like and at a location that works best. Troops work on badges, patches and petals (for our Daisy Girl Scouts). Examples include Celebrating Community, Hiker, Bugs and Count It Up. • Parental/Caregiver Role: Each troop needs a group of adults to help lead until the girls are old enough to lead themselves. This starts with a Troop Leader and an Assistant Troop Leader. Additional opportunities include Troop Cookie Manager, help with scheduling field trips and meetings, helping with activities and providing snacks. • Troop Leaders and Assistant Troop Leaders will participate in the New Leader training within the first 30 days. Parent/Caregiver meeting scheduled to discuss troop meetings, dues, field trips, adult involvement, etc. • Open troop bank account. • Hold first Girl Scout troop meeting. Presentation Conclusion • Ask participating girls to present their completed activity. • Complete registration together online. Additional registration options include over the phone with the Answer Center or mail in the completed paper form. Next Steps • Girls and adults will need to register; adults also requesting background checks.

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YOUR SUPPORT egistration Steps

Step #1 Visit girlscoutsem.org/join and select Join Girl Scouts Step #2 Fill in your girl’s information

☙ Caregiver Email Confirmation ☙ Phone

☙ Girl’s First Name ☙ Girl’s Last Name

☙ Zip Code ☙ Grade of Fall 2021

☙ Caregiver First Name ☙ Caregiver Email

PRO TIP: If an applicant discontinues the registration process, a Council staff member will follow up with the parent/caregiver!

If an applicant knows the troop number, they can type it in the Troop # box or they can search using their zip code. Step #3 Let’s pick a Girl Scout Troop PRO TIP: Applicants can choose Unsure if they don’t have a specific troop in mind or if their brand-new troop hasn’t been recognized in the Council’s system yet. Step #4 Complete additional Membership information

☙ State ☙ County

☙ Membership ☙ Street Line 1

☙ City ☙ Zip Code ☙ Ethnicity ☙ Race

☙ Country ☙ Custodial Care Info

☙ Date of Birth ☙ School Attending

PRO TIP(S): Less is more! Try just typing in the first few letters of the school’s name for a more accurate search.

Step #5

Almost done! Choose Same As Girl Address to auto-populate Parent/ Caregiver information

Click Checkout to complete payment. If Financial Assistance is needed, please select on the payment screen and allow 3-4 days for processing

Step #6

Step #7

Congrats! Girl Scout membership registration is complete

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Recruitment Presentation YOUR SUPPORT Volunteer Toolkit In gsLearn, Service Team Members can take GSUSA Volunteer Toolkit — Demo/Service Unit Access. Demo access provides a sandbox environment that provides Service Team Members with all the tools in Volunteer Toolkit without actual girl or troop information. Log into the Volunteer Toolkit from girlscoutsem.org via MyGS and search the Content Library for GSUSA Volunteer Toolkit — Demo/Service Unit Access. The first time a volunteer logs in to the Volunteer Toolkit, they’ll be taken to the Explore tab. From there, they can take a tour and visit the My Troop and Resource tabs, but to activate the Year Plan and Meeting Plan tabs, they will first need to make a Year Plan selection. Volunteers can add, delete and create custommeetings after selecting a Year Plan. Instead of picking from a pre-selected track (groups of meeting plans on a related topic or a well-rounded variety of options), volunteers can mix and match meeting plans that work toward badges, Journeys, and activities. They can also search through all badges and Journeys from any program level. Use the available filters, or search for specific meetings and simply select the ones you’d like to use in your year plan. Troop Organizers and other Service Team Members can easily demonstrate the Volunteer Toolkit to new and potential Troop Leaders and Assistant Leaders showing them how easy it is to plan their Girl Scout year. Questions about the Volunteer Toolkit? Contact Shaun Lindhoff, Adult Education Coordinator, at 314.400.4628 or slindhoff@girlscoutsem.org .

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troop meetings are easier than ever!

Starting a new troop can be daunting, but Girl Scouts of Eastern Missouri is here to support leaders every step of the way with our complimentary resource, Daisy Drop Box. The best part? The box is mailed directly to their home each month and contains meeting instructions and supplies for each girl! How do Leaders Sign Up? Step 1: Register as a troop leader

Everything about the box was wonderful for me, a first- time leader who was feeling quite nervous about my first meeting. - Courtney Rich, Daisy Troop Leader

2021-2022 Schedule of Programs

August/September: Welcome Box • Promise Center and Vi petal October: Environmental Stewardship • Rosie, Clover and Tula petals November: Money Management • Making Choices leaf and Lupe petal December: Girl Scout Cookie Troop Training • Cookie badge and Mari petal

February: World Thinking Day 2022 • World Thinking Day badge March: Service • Sunny and Zinni petals • Includes April Showers troop training April: STEM • Daisy Model Car Design badge

Step 2: Sign up to receive their first Daisy Drop Box by scanning

the QR code or visiting vr.girlscoutsem.org/DDB

May: Outdoors • Daisy Outdoor

Art Maker badge (part of the Becoming Me series)

Questions about promoting Daisy Drop Box at your schools? Contact Pam Johnson, Daisy Drop Box Program Manager at 314.592.2357 or pjohnson@girlscoutsem.org .

January: Respect • Gloria and Gerri petals

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YOUR SUPPORT Using Looker

Benefits of Looker Looker captures historical and current data to show side-by-side growth or declines. This information is beneficial when looking at opportunities for recruitment and providing current rosters and service team information in a central location. The year-over-year data can help to rally support from your service team and give an idea of where statistically your district performs well and where there are growth opportunities.

How to Set Up Your Looker Account Navigate to girlscouts.looker.com (same site you’ll use every time you log in).

Step #1 Step #2 Step #3 Step #4 Step #5 Step #6

Click on “Forgot your password?”

Enter the email address you use for Girl Scouts and click on “Reset Password”

When you see the following screen, go to your email inbox

Find an email named “Welcome to Looker” (don’t forget to check your spam folder)

Click on the link in the email message

Set up your first name, last name and password

Using the Dashboards Log in to Looker and select the dashboard you would like to view either on the main page or the sidebar. Filtering Data Filtering allows you to look at a smaller set of data. For example, you could look at the roster for just one troop by filling in that troop in the “Troop or Group” filter on the Full Roster. 1. Click Filters at the top of the dashboard 2. Enter the value you want to filter for in the appropriate box or click in the box to generate a list of possible choices. (See below for explanation of how to write neighborhood) 3. Hit Run in the upper right corner 4. Click Filters again to close the filter box and view your data. Downloading Data **To protect our members’ information, personal data should not be shared with those who do not need it. We strongly recommend not downloading data.** 1. Click on the three dots in the upper right corner 2. Select Download Data 3. Choose the file format Excel Spreadsheet or CSV 4. Click Download 5. *If your data is more than 2,000 rows, under Limit, choose Custom and leave Rows at 5000.

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Dashboard Breakdown

Dashboard

What it Contains

Tips/Things to Know

Full Roster

• Current roster of entire service unit • Includes background check information

• Roster will show “Adult

Members” who may not be attached to a troop. These are just adults who live in your neighborhood but don’t have a volunteer role (usually a parent or guardian) • “Next year” always shows Lifetime members. During renewal season, it will also show members for the next year. • Clicking on a label (like “Last Year”) will remove that category and clicking again will bring it back

Membership Analysis

• Overall picture of neighborhood membership • Numbers and graphs showing membership compared to last year and next year • Graph showing adult break- down by role • Graph showing girl breakdown by grade

New in the Last Two Weeks

• Neighborhood members who have joined in the last two weeks.

• Great for making sure you’ve done any necessary follow up

Troop Details

• List of troops in your neighborhood • Information by troop, including # of girls assigned, # girls pending, remaining openings, etc.

• Useful information for Troop Organizers • Can be filtered to only show troops that still have space

Things to Know • Looker shows historical data, updated nightly. Salesforce shows live data, updated in the moment. Because of this Looker numbers and Salesforce numbers will never match exactly • You can sort tables based on a category by clicking on the column header. Click again to sort in the reverse order

Troop Organizer Playbook 19

2300 Ball Dr. St. Louis, MO 63146-8604 314.592.2300 800.727.GIRL (4475)

facebook.com/GirlScoutsEasternMO

@girlscoutsem

@GirlScoutsEM

It’s time to press play.