2022 Recruitment Playbook

Volunteers Needed You’ll need two to three adult volunteers for this event, including the Troop Organizer or program/older girls. Troop Organizer Role • Prior to the event, the Troop Organizer works with the Neighborhood Recruitment Team and the Community Engagement Manager to schedule and promote the event, as well as find Event Volunteers. • The Troop Organizer will talk to the adults during the event, and the Recruitment Event Volunteer will work with the girls. An additional Recruitment Event Volunteer is helpful to handle the check-in table and online registration. • After the event, the Troop Organizer follows up with the Community Engagement Manager and reports the event results. Send an electronic copy via email to your CEM within 24 hours. The TO also maintains ongoing communication with new troop leaders. Recruitment Event Volunteer Role • Run the sign-in table as the guests arrive • Gather the girls and move to the activity area • Facilitate the activities for the evening • Assist with clean up afterward Event Timeline Parent/caregiver information nights usually run an hour, with time after for questions. The adult and girl portions run at the same time. Set up • Arrive 30 minutes early and be ready to begin 10 minutes prior to the start of the event • Use the materials provided and arrange neatly • Have space to fill out paperwork, and provide pens

Timeline, continued

One week before event • Send out fliers • Review script •

Familiarize yourself with recruitment materials

• Practice the girl activities to make sure you’re familiar with them and you have all the supplies • Confirm with Recruitment Event Volunteers • Pick up recruitment materials

Day before event •

Provide lunch talks or classroom talks at each school • Confirm with venue and Recruitment Event Volunteers • Review recruitment presentation • Practice mobile registration (pg. 15)

Day of event •

Arrive 30 minutes early to set up and go over event with your volunteers

Post-event •

Distribute sign-in sheets to new troop leader, and retain a copy for yourself Send an electronic copy via email to your CEM within 24 hours • Follow up with those that showed interest but didn’t complete registration that night •

Troop Organizer Playbook 11