2022 Recruitment Playbook

Virtual Recruitment Event

Event Overview The event will be promoted through typical avenues like Peachjar, Facebook pages, school e-newsletters, community centers, and fliers, if available. This format can also be used for troops whose members register online as a follow-up from an open house/community event or an additional parent/caregiver meeting. Supplies Needed Event Promotion Supplies • Yard signs • Recruitment fliers (digital versions) • Recruitment fliers (paper, if able to distribute) • Recruitment stickers (if able todo lunchor classroomchats) • Participation email sent prior to date

Timeline

Three weeks before event • Review Instructions on setting up virtual troop meetings found on gsemtogether.com • Schedule date and time for virtual meeting, also decide which platform to utilize • Request Zoommeeting to be scheduled by CEM, if needed • Order fliers and additional recruitment mate- rials from your CEM using the paper form or vr.girlscoutsem.org/TORequest • Troop numbers for incoming kindergarten Daisy troops and other grade levels can also be requested using vr.girlscoutsem.org/TORequest If available, schedule classroom or lunch chats with the school prior to the event. If you cannot facilitate these during the day, your CEM or Girl Scout staff member is available. Please send the details of this opportunity to your CEM when confirmed • Begin promoting your Recruitment Event through school events, social media, school announcements, etc. • Post yard sign on or nearby school property Two weeks before event •

Event Supplies • Virtual presentation • Facilitator guide • Activity supplies (facilitator and families) • Computer with camera • Quiet space

Agenda for Meeting Facilitator and Family Introduction

• Parent/Caregiver name(s), Girl name and finish the sentence (both adult and girl) “As a Girl Scout I am looking forward to...” Introduction of Girl Activity • Robot Builder Party activity which involves girls using materials around the home to build their own robots. Materials needed for the activity include: • Blank paper • Supplies available to you: shoeboxes, toilet paper rolls, pipe cleaners, construction paper, scissors, glue, tape, markers, crayons, yarn, googly eyes, stickers, pom- poms, etc. Parent/Caregiver Discussion • Who are Girl Scouts? What does a troop look like and what do they do? • How can adults be involved and why? • What are the next steps?

One week before event • Send out fliers • Review script •

Familiarize yourself with the recruitment materials • Practice the girl activity

Day before event •

Provide lunch talks or classroom talks Review recruitment presentation Practice online registration (pg. 15)

• •

Post event •

Send Virtual Sign-In sheet to new troop leader and retain a copy for yourself

Conclusion • Girls present their completed activity.

• Email a copy to your CEM within 24 hours • Follow up with those individuals who showed interest but didn’t complete registration • The Looker Report (New In the Last Two Weeks) will provide completed registration details

• Registration completed together as a group, mailed in with provided online registration forms or instructions to call the Answer Call for registration by phone.

12 Troop Organizer Playbook