COVID-19 Response Guidelines May 7, 2021 The guidelines dated 5.7.2021 supersede all previous editions of the GSEM COVID-19 Response Guidelines.
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GIRL SCOUT PROMISE On my honor, I will try: To serve God and my country, To help people at all times, And to live by the Girl Scout Law.
GIRL SCOUT LAW I will do my best to be honest and fair, friendly and helpful, considerate and caring,
courageous and strong, and responsible for what I say and do, And to respect myself and others, respect authority, use resources wisely, make the world a better place, and be a sister to every Girl Scout.
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COVID-19 GUIDELINES Table of Contents
Troop Meeting and Volunteer-Led Activity Protocol..............................................................................................................7
The below information was updated in the GSEM COVID-19 Response Guidelines dated 5.7.2021. The information below and the guidelines dated 5.7.2021 supersede all previous editions of the GSEM COVID-19 Response Guidelines.
COVID-19 is an extremely contagious virus that spreads easily in the community. We must take all reasonable precautions to limit potential exposure for girls, volunteers and families.
The risk associated with COVID-19 pandemic continues to change as infection rates rise and fall in different areas throughout the country. There may be regional differences or developments since this guidance was published. Continue to follow local and national directives. Discuss plans with families and fellow volunteers. This guidance is being provided as of the effective date listed on the cover of this publication. Guidelines are reviewed on a weekly basis. Girl Scouts of Eastern Missouri may modify this guidance, from time to time as circumstances change and will post updates on its website. Consider the personal situation of your girls: • Do they live with an immune compromised person that they can put at risk? If so, perhaps make other accommodations for her with her parents/caregivers • Have the families been isolating, and free from contagion? If so, the troop may essentially be a safe bubble One volunteer must be assigned to ask and document the responses to the screening checklist of all participants upon arrival. This record must be kept confidentially with health forms and permission slips. All COVID-19-related documentation, such as (but not limited to) the Participant Screening Tools/Logs, should be securely retained for a minimum of 90 days after the Girl Scout activity for which they were completed. As always, troop leaders should retain annually a copy of the Girl Health History & Annual Permission Form, including the additional COVID-19 Girl Health History Addendum, for every girl in their troop.
This volunteer must serve as the point of notification for any post-meeting COVID-19 related incident. Upon notice, this volunteer must contact Girl Scouts of Eastern Missouri’s Senior Manager of Risk Management, Jen Robertson, firstname.lastname@example.org , to receive explicit guidance.
In addition to the guidelines set forth by Girl Scouts of Eastern Missouri, participants should follow all the specific rules or guidelines of the meeting, program, event location or host site.
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Participation No participant, whether child or adult, should be permitted to attend any Girl Scout meeting or activity if any of the following are true: • The participant has had a fever of 100.4˚F or greater within the last 24 hours (the 24 hours with no fever should be without the use of fever-reducing medications) • The participant has had any one or a combination of other symptoms of COVID-19 within the last 72 hours. Possible symptoms include cough, shortness of breath or difficulty breathing, chills, fatigue, muscle aches or pain, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea • The participant previously tested positive for COVID-19 but (if ANY of the below apply, the individual may not participate): o (if the participant had symptoms) it has not yet been 10 days since symptoms first appeared o (if the participant did not have symptoms) it has not yet been 10 days since the participant received their most recent positive test result o the participant has had a fever within the last 24 hours, as detailed above o any other symptoms have not improved (with the exception of loss of taste or smell, which may persist for weeks or months after recovery) o the participant’s healthcare provider recommended testing to determine if the participant can resume being around others but test results are still pending • During the past 10 days, the participant has been advised to self-isolate or quarantine by a doctor or health authority • During the past 10 days, the participant has been in contact* with a person who has tested positive for or is suspected to have had COVID-19 in the previous 10 days** *GSEM defines “contact” using the CDC’s definition of close contact with someone, including 1) you were within six feet for a cumulative total of 15 minutes or more over a 24-hour period, 2) you had direct physical contact, 3) you shared eating or drinking utensils or 4) you were sneezed on, coughed on or otherwise came into contact with respiratory droplets. **Healthcare personnel (HCP) who had contact with a person who has tested positive for or exhibited symptoms of COVID-19 but who are able to continue working and were following protocols (including wearing a respirator or facemask, eye protection, and all recommended PPE) may attend Girl Scout meetings and activities as long as they meet all other participation parameters. Please refer to this link for the CDC’s definition of HCP. If you are fully vaccinated (meaning you are two weeks past your second dose of the Pfizer or Moderna vaccine or two weeks past your single dose of the Johnson & Johnson vaccine), you may also use the CDC’s guidance for When You’ve Been Fully Vaccinated to determine if and how there are additional avenues for you to participate in Girl Scout activities. The Girl Scouts of Eastern Missouri COVID-19 Participant Screening Tool and COVID-19 Participant Screening Log should be completed to determine if any participant poses a threat to the health of the group. The COVID-19 Participant Temperature Log can be used to track participants’ temperatures at arrival and then daily, if being done for the meeting, activity or event. All COVID-19-related documentation, such as (but not limited to) the Participant Screening Tools/Logs, should be securely retained for a minimum of 90 days after the Girl Scout activity for which they were completed. As always, troop leaders should retain annually a copy of the Girl Health History & Annual Permission Form, including the additional COVID-19 Girl Health History Addendum, for every girl in their troop.
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Masks Girl Scouts of Eastern Missouri is a mask-wearing organization and requires that masks be worn at all Girl Scout properties, including camps and our service center, when indoors, and when outdoors when social distancing cannot be maintained, for any participant age 2 and older. However, recognizing that our geographic area includes 28 counties, guidance on mask-wearing when not at Girl Scout properties must follow the strictest of: the facility where the event is being held, the local school district protocol or the local county guidance. Masks should NOT be worn by children under the age of 2 or anyone who has trouble breathing, is unconscious, incapacitated or otherwise unable to remove the mask without assistance. Participants should not wear masks, but should continue to practice social distancing, when sleeping, or when engaging in activities like swimming that may cause a mask to become wet. Some girls or volunteers may not be able to wear masks due to medical conditions such as asthma. Contact Council for guidance on how best to handle these circumstances as they arise. Social Distancing Social distancing, also called “physical distancing,” means keeping a safe space between you and other people. Social distancing should be practiced at Girl Scout functions whenever possible. Put six feet of distance between yourself and people who do not live in your household in both indoor and outdoor spaces. Maximum Capacity for Groups The maximum number of participants/attendees permitted at Girl Scout meetings, activities, small gatherings, programs and camps is 20 individuals indoors and 30 individuals outdoors. This includes girls, leaders, volunteers, staff, etc., and must include the proper girl-to-adult volunteer ratio. Parents/caregivers and other individuals not essential to meeting ratio and leading the meeting/activity should not be permitted to attend.
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Troop Meeting and Volunteer-Led Activity Protocol
A new Girl Health History and other important participant forms were developed as part of the COVID-19 guidelines. These forms should be used for all meetings and activities. The forms can be found in the Appendix starting on pg. 39 or girlscoutsem.org/forms. Masks Girl Scouts of Eastern Missouri is a mask-wearing organization and requires that masks be worn at all Girl Scout properties, including camps and our service center, when indoors, and when outdoors when social distancing cannot be maintained, for any participant age 2 and older. However, recognizing that our geographic area includes 28 counties, guidance on mask-wearing when not at Girl Scout properties must follow the strictest of: the facility where the event is being held, the local school district protocol or the local county guidance. Masks should NOT be worn by children under the age of 2 or anyone who has trouble breathing, is unconscious, incapacitated or otherwise unable to remove the mask without assistance. Participants should not wear masks, but should continue to practice social distancing, when sleeping, or when engaging in activities like swimming that may cause a mask to become wet. Some girls or volunteers may not be able to wear masks due to medical conditions such as asthma. Contact Council for guidance on how best to handle these circumstances as they arise. Troop Meeting Space Outdoor spaces where social distancing can be maintained are strongly recommended when weather permits for all troop gatherings. Get advance permission from the property owner or the jurisdiction that provides the location. 2021 COVID-19 GUIDELINES Troop Meeting and Volunteer- Led Activity Protocol For meetings held at public facilities, contact (or research) the facility ahead of time and keep in mind the following: • Is the space cleaned, and are high-touch surfaces (i.e., tabletops, light switches, chairs, etc.) sanitized, at least daily? • Who else uses the space (how often, what size is the group)? Is the space cleaned between groups? • Are restrooms open to the public? • What type of faucets/soap dispensers are available in the restroom (sensory or manual)? Consider whether you can supplement any practices that are less ideal. For example, if you will arrive after another user group, plan to bring sanitizing wipes to get the space ready for your troop. Another example: if faucets are manual, take some time to show girls how to shut them off with a paper towel. Use paper towels for doorknobs whenever possible.
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Troop Meeting and Volunteer-Led Activity Protocol
Note: Do not assume public spaces are cleaned and sanitized. Arrive 30 minutes in advance and clean high-touch surfaces.
Troop Meetings in the Home Girl Scouts of Eastern Missouri suggests meetings not take place in the home out of concern that there would be greater risk of exposure to other family members, such as the elderly or those who are immune- compromised. Troops should consider meeting virtually, outdoors (weather permitting) or at places local to the community such as parks, churches, community centers or libraries. However, when other options are either difficult to utilize or entirely unavailable, meetings in the home are permitted. As a reminder, all GSEM COVID-19 Response Guidelines must still be followed when meeting in a home. Please take special care to ensure all participants wear masks when indoors, keep a social distance of at least six feet and follow Hygiene and Risk Mitigation guidance. When meeting in a home, the below guidelines should be followed: • The home must be the residence of a registered, background-checked and approved volunteer. • Girls may not meet in a home where a registered sex offender lives. • The proper girl-to-adult ratio must be met, and girls must be supervised. • Girls should be able to focus without disruptions from other household members. • Animals should be kept in a place separate from the meeting space. • The home should be safe, clean, large enough to allow for the participation of the whole group, have access to restrooms and be able to accommodate girls and volunteers with allergies and/or disabilities. • The home should be appropriately insured. GSEM’s liability insurance provides coverage for volunteers who hold meetings in their homes, but GSEM’s property/casualty insurance does not cover volunteers’ homes nor personal property. • Smoking, including e-cigarettes, drinking or being under the influence of alcohol, and non-medicinal drugs and controlled substances are prohibited. • Weapons must be completely out of view and stored in a locked space. • Medication, dangerous cleaning products or any poisonous substance must be stored in a secure space out of sight, preferably locked. Cleaning Protocol The meeting site should be cleaned and disinfected by adults, following CDC guidelines, before and after the meeting. Frequently clean and disinfect any regularly touched surfaces, such as doorknobs, tables, chairs and restrooms. Ensure sufficient on-site access to hand washing/sanitization, gloves and disinfecting supplies for the meeting. Other measures such as hand hygiene, cough/sneeze etiquette, cleanliness, sanitizing and reduction of shared tools and supplies should also be practiced. If supplies or equipment need to be shared, they must be cleaned by an adult between uses
All participants must wash or sanitize their hands upon entering the meeting site, in between activities and leaving the meeting site.
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Hygiene and COVID-19 Risk Mitigation Follow the resources developed by the CDC or your local public health department. Share these with girls and volunteers and ensure that they are practiced during meetings and activities. Place signs in the meeting or activity space to remind girls and volunteers to engage in everyday preventive actions to help prevent the spread of COVID-19.
Signs should include: • Stay home if you are sick
• Cough and sneeze into a tissue, throw the tissue in the trash, and wash or sanitize your hands • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing or sneezing. If soap and water are not available, use a hand sanitizer that contains at least 60 percent alcohol • Avoid touching your eyes, nose and mouth. Wash hands if you do touch them • Volunteers, girls and parents/caregivers should be reminded to make sure temperatures are taken prior to group interaction to confirm the individual is not running a fever and temperature is a normal (approximately 98.6 degrees Fahrenheit). Members with a fever of 100.4˚F or greater within the last 24 hours (the 24 hours with no fever should be without the use of fever-reducing medications) may not attend Troop Meeting Size The maximum number of participants for meetings and small gatherings is 20 people indoors and 30 people outdoors including the required girl-to-adult volunteer ratio. Outdoor meetings are strongly encouraged. If local guidelines are more restrictive, follow the local restriction. Continue to utilize all social distancing practices and follow all preventive guidance. If you have a large troop, stay connected via virtual troop meetings or gather in person in smaller groups—such as age-group—groups of girls with specific badge work or higher award take action projects. Virtual Meetings Meeting options may need to be flexible based on the fluid nature of COVID-19 risk and the possibility of limited meeting locations. Troops that are able to run online meetings as needed (or wanted) should do so. Even when in-person meetings are possible, consider using in-person events to supplement ongoing virtual gatherings.
Use the Safety Activity Checkpoints for Virtual Meetings to guide your meeting plans. Also have your girls take the Internet Safety Pledge to teach, encourage and support web safety while online.
Personal Contact Hugs, handshakes, “high-fives,” and even activities like the friendship circle hand squeeze can transmit COVID-19 from person-to-person. Refrain from these gestures for the time being. Create a safe way for girls and volunteers to greet each other and end meetings instead.
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Troop Meeting and Volunteer-Led Activity Protocol
Food, Dining and Snacks Be careful when handling and serving food and have girls be careful with each other when eating. Safety recommendations for food, dining and snacks include: • Encourage girls to bring their own foods to eat (bag lunch or dinner) • Encourage girls not to share their food after having touched it, such as a bag of chips • Individually wrapped items are recommended • If providing snacks, especially if unwrapped, have one person, wearing gloves, hand out items to each person, such as with cupcakes or cookies • Use a serving spoon or scoop rather than reaching into a bag or bowl of snacks • Use a buffet line only if staffed with a safely protected server with mask and gloves • Avoid “serve yourself” buffets • Public dining only as permitted in your local jurisdiction • If serving family style, have one person, wearing clean gloves, serve everyone on clean plates • Use disposable plates, forks, napkins, etc. when possible • Encourage girls to bring foods they can easily cook themselves (a prepackaged foil pack) or hot dog for outdoor cooking • Ensure everyone handling food, those serving, girls, adults, wash hands (even if they will be wearing gloves) prior to any food prep or meals, following CDC hand washing guidelines • If sharing outdoor cooking utensils (roasting forks), they should be washed and sanitized between each Transportation Individual parents/caregivers are strongly encouraged to drop off and pick up their own girls from meetings and activities. However, carpooling may be permitted if: • Parents/caregivers are aware ahead of time that girls will be in a car together • All participants complete a screening tool form prior to carpool pick-up • Car windows are kept open, at least partially, to circulate fresh air • Unless all are fully vaccinated, we strongly encourage those carpooling to wear masks, as social distancing is not possible use or bring enough utensils so that each person gets their own • Continue recommendation for 6 foot spacing during meals
When riding buses for Girl Scout activities, only individuals from the same household should sit in the same seat, and seating should be staggered.
Public transportation should be avoided whenever possible. However, when public transportation cannot be avoided: • Parents/caregivers should be made aware ahead of time that girls will be using public transportation • Avoid peak hours
• Allow extra time to wait and avoid crowded buses or subway cars • Space out girls to avoid crowding (but keep to the buddy system) • Consider grade level, age and maturity level of girls
• We strongly encourage those using public transportation to wear masks, as social distancing is not possible, and masks may in fact be required by the public transportation (in which case you must follow their requirements) • Clean hands before and after public transportation travel
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Troop Meeting and Volunteer-Led Activity Protocol
Remember, contact within six feet for 15 minutes or more creates a higher risk for virus transmission, so be very careful with transportation decisions.
Beyond the Troop Events/Day Outings Participation in beyond the troop events and day outings will be permitted. Individual parents/caregivers are strongly encouraged to drop off and pickup their own girls from planned beyond the troop events/ day outings. Call ahead to the facility or vendor to confirm that they are following CDC and local safety guidelines. If activity or equipment is being provided, ask the provider if they wipe down equipment in between uses to maintain cleaning protocols as well as hygiene and COVID-19 risk mitigation for troop meeting/activity spaces. For example, bring extra sanitizer or disinfectant wipes if none will be provided for public use at the activity location. District/Neighborhood Meetings & Events Gatherings should be restricted to no more than 20 attendees indoors and 30 attendees outdoors, allowing for proper girl-to-adult ratios. Indoor and outdoor gatherings are permitted where social distancing can be maintained. It is strongly recommended to meet outdoors. Smaller in-person gatherings are permitted as long as cleaning protocols, hygiene and COVID-19 risk mitigation can be maintained and individuals from different households remain spaced at least 6 feet apart, do not share objects and come from the same local area (community, town, city, or county). If local guidelines are more restrictive, follow local guidelines. Drive-up/thru/in Events Drive-up/thru/in events are permitted, as individuals are not gathering in in-person groups. All guidelines as laid out in this document must be followed at all times. If individuals are coming forward during such an event, such as during a drive-thru bridging ceremony, the number of individuals not inside vehicles must remain at 30 or less at any one time and all extravehicular participants must wear masks and social distance. If traffic control may be an issue, as has come up with “birthday parades” and similar celebrations that have happened in our area during the pandemic, the organizing volunteer should discuss with their municipality well in advance of the event whether any sort of traffic control is required. Please contact Council if you have any questions about holding a drive-up/thru/in event. Overnights & Travel Permission for troops to travel resumed May 1, 2021. GSEM will continue to monitor the state of the COVID-19 pandemic, as well as guidance from GSUSA and the CDC, and may modify this guidance and permitted activities as circumstances change. Troop travel must be approved by Council and will be approved on a case-by-case basis, considering several factors including health and safety guidance for both our area and the destination. To review what is required for troop travel approval, please visit GSEM’s Travel page. If your troop plans to travel, please submit a Troop Trip Application to Senior Manager of Risk Management, Jen Robertson, email@example.com , at least six months prior to your departure date if domestic or 18 months prior to your departure date if international. If your departure date is less than six months away and you have not yet submitted an application, please reach out to Jen immediately. If your troop plans to camp at a non-Council-owned site, please submit an Application for All Camping on Non-Council-
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Owned Sites to Senior Manager of Troop, Day and Outdoor Adventure Programs, Melissa Niedermann, firstname.lastname@example.org , at least one month prior to departure.
For all overnights and travel, follow all guidance outlined in this document, with specific attention to the “Camp Protocol” chapter, which includes guidance for Initial and Continued Screening and Sleeping Arrangements that specifically apply to overnight and multi-day activities. If any guidelines at your stops/ destinations are more restrictive, follow the local restrictions. It is the responsibility of the trip leader to know what the local restrictions are at the troop’s stops and destinations. As always, participants must also follow all guidance in Safety Activity Checkpoints and continue to follow the Hygiene and COVID-19 Risk Mitigation, Transportation and group size guidance outlined in the most recent release of this document for the foreseeable future. A troop should not make any non-cancelable or non-refundable arrangements or payments for transportation, accommodations, activities, etc., until their trip receives final approval. Even after receiving approval from GSEM, contingencies for rescheduling or canceling, as well as knowledge of the cancelation and refund policies of the vendors the troop plans to utilize, should always be considered, recognizing that the risk posed by COVID-19 is fluid and may force a change in plans. Additionally, it is recommended that the trip leader clearly communicate with troop members any important dates or deadlines by which members are expected to make a firm commitment to the troop’s travel plans.
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Troop Meeting and Volunteer-Led Activity Protocol
Recruitment Events and Activities In person recruitment events and activities will be permitted as long as guidelines for Troop Meeting Space, Troop Meeting Size, Cleaning Protocols and Hygiene and COVID-19 Risk Mitigation (as mentioned above) can be met. Get advance permission from the property owner or the jurisdiction that provides the location. Participants should follow all specific rules or guidelines of the in-person meeting location or host site. In some cases, restroom facilities may not be available. It is strongly encouraged to hold meetings and events outdoors whenever possible. Permission to Attend A girl, parent/caregiver, or volunteer (or member of their household) must meet certain participation parameters before attending a Girl Scouts of Eastern Missouri in-person meeting or gathering. Turn to pg. 5 for a comprehensive list of participation parameters. Reporting and Communicating a Positive COVID-19 Test In the event of a COVID-19 positive test result within a member’s household, promptly contact Girl Scouts of Eastern Missouri’s Senior Manager of Risk Management, Jen Robertson, email@example.com , to receive explicit guidance. A Council staff member and NOT volunteers, will be responsible for: • Confirming and tracing the positive individual • Contacting the parents/caregivers of anyone who may have been exposed (or other volunteers) • Notifying a facility where a troop has met
Let other volunteers know that council staff, NOT volunteers, will notify parents/ caregivers and others about a positive test result and that the individual’s identity is confidential. Remember that girl and volunteer health information is private and strictly confidential and should only be shared on a need-to-know basis with a Council staff member.
Thank you for doing your part to keep our Girl Scout community safe during the COVID-19 pandemic. We are stronger together, even when we are six feet apart.
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2021 COVID-19 GUIDELINES Camp Protocol
A new Girl Health History and other important participant forms were developed as part of the COVID-19 guidelines. These forms should be used for all meetings and activities. The forms can be found in the Appendix starting on pg. 42 or girlscoutsem.org/forms. Council Camp Properties Unit opening will be dependent upon the ability to meet CDC, American Camp Association and GSUSA guidelines. Only one troop/group will be allowed to reserve or utilize an existing reservation per weekend, allowing a unit to “rest” for a minimum of five days in between reservations. The following units are not available for overnight use at this time due to the inability to meet established guidelines for use as established by the CDC/ACA/GSUSA. However, the kitchen shelters for Border Village, Treehouses and Covered Wagons may be reserved for use for day outings.
Cedarledge Border Village Cliff’s End
Tuckaho Maple Groves Treehouses
Covered Wagons Prairie Schooners
The following units will operate under reduced capacities in order to meet the established guidelines.
Cedarledge Commissary Bright Star Wohl Lodge
max capacity of 8 max capacity of 20 max capacity of 14
max capacity of 10 max capacity of 20
Legacy Lodge max capacity of 18 (not currently available for troop use; available for event use only if approved by camp department) Friendship Lodge max capacity of 18
Tuckaho Boone’s Loft Carver House
max capacity of 15 upstairs and 5 downstairs
max capacity of 11
Sacajawea Tuck East Tuck West
max capacity of 15 in large room and 3 in leader room
max capacity of 16 max capacity of 16 max capacity of 6
Any units not listed above remain at their original capacities, not to exceed 20 individuals to match the current maximum number of individuals permitted indoors at small gatherings, with the exception of tent units, which are considered “outdoors” and may not exceed 30 individuals to match the current number permitted to
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gather in a group outdoors. Current capacities for all units are listed in Doubleknot. Please call the Answer Center if you have any questions about current unit capacities. If a troop finds it necessary to utilize additional units in order to meet the GSEM COVID-19 Response Guidelines for troop/ group size, and the reservation of an additional unit presents a financial burden, that troop/group may contact the Answer Center to reserve additional unit(s) at no extra cost (when available). If a troop/group is able to or desires to pay for the cost of the additional unit(s) needed, we welcome that to help offset the expense of having the extra unit(s) occupied. Additional unit(s) may be reserved by those with an existing reservation or those who schedule a facility reservation during the time in which the COVID-19 Response Guidelines are in place. Additional units at no extra cost can be reserved when available and if it falls under the original intent of the facility/unit reservation (i.e. your group should bring the number of campers originally projected for which you needed to split the group to meet guidelines). Each unit must meet the proper girl-to- adult ratio, and, unless in shared units, must have a Certified Troop Camper. Troop Size and Troop/Group Distancing at Camp The maximum number of participants for meetings and small gatherings is 20 people indoors and 30 people outdoors, including the required girl-to-adult volunteer ratio. Outdoor meetings are strongly encouraged. If local guidelines are more restrictive, follow the local restriction. A troop/group is expected to stay together when at camp and limit contact with other troops/groups at camp. Each troop/group must use their assigned unit, including sleeping structures, kitchen shelter and assigned ET/latrine. Troops/groups should not visit other units. Troops/groups will be assigned a time for use of the troop/group side of the shower house, use of common activity areas such as gaga pit and human foosball and use of common areas such as the Anheuser Busch Nature Center, Tuck Hall, etc. A troop/group will have exclusive use of those areas during their assigned time and should not use those areas at other times not assigned to them. Common areas that also serve as emergency shelter during severe weather may need to be used by any campers during an emergency. District/Neighborhood Meetings and Events Gatherings should be restricted to no more than 20 attendees
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indoors and 30 attendees outdoors, allowing for proper girl-to-adult ratios. Indoor and outdoor gatherings are permitted where social distancing can be maintained. It is strongly recommended to meet outdoors. Smaller in-person gatherings are permitted as long as cleaning protocols, hygiene and COVID-19 risk mitigation can be maintained and individuals from different households remain spaced at least 6 feet apart, wear masks, do not share objects and come from the same local area (community, town, city, or county). If local guidelines are more restrictive, follow local guidelines. Initial and Continued Screening Upon arrival at camp, each parent/caregiver of a camper, or each adult, must answer the COVID-19 screening questions and have their temperature taken. Answers to questions that indicate COVID-19 exposure, history of recent illness or a temperature 100.4° F or greater requires that a camper leave the camp facility immediately. Each camper, adult and minor should have their temperature taken and recorded daily while at a camp facility. Each unit will be provided with a no-touch forehead thermometer and health screening record log. These items will be returned to the camp supervisor upon departure. For Resident Camp, participants will also receive additional information about screening prior to camp and check-in on the opening day of their camp session. For Day Camp, participants will receive additional information about daily check-in and screening processes in an email prior to their camp session. All COVID-19-related documentation, such as (but not limited to) the Participant Screening Tools/Logs, should be securely retained for a minimum of 90 days after the Girl Scout activity for which they were completed. As always, troop leaders should retain annually a copy of the Girl Health History & Annual Permission Form, including the additional COVID-19 Girl Health History Addendum, for every girl in their troop. Masks All campers must provide their own mask and carry it with them at all times when at camp. Girl Scouts of Eastern Missouri is a mask-wearing organization and requires that masks be worn at all Girl Scouts properties, including camps and our service center, when indoors, and when outdoors when social distancing cannot be maintained, for any participant age 2 and older. Signs posted around camp will remind campers to use masks when appropriate. Masks should NOT be worn by children under the age of 2 or anyone who has trouble breathing, is unconscious, incapacitated or otherwise unable to remove the mask without assistance. Participants should not wear masks, but should continue to practice social distancing, when sleeping, or when engaging in activities like swimming that may cause a mask to become wet. Campers who are not able to wear masks due to medical conditions should contact the Camp Department for guidance on how best to handle these circumstances.
Hand Washing All members are expected to wash hands often with soap and water for at least 20 seconds prior to meals,
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prior to and after entering common areas, prior to and after using common equipment, after going to the bathroom, and after blowing nose, coughing, or sneezing. Signs posted around camp will remind campers to wash hands when appropriate. Use hand sanitizer with at least 60 percent alcohol if soap and water are not available. Social Distancing All members are expected to social distance at in-person Girl Scout gatherings. Social distancing, also called “physical distancing,” means keeping space between people when outside of your personal home. To practice social or physical distancing, stay at least 6 feet from other people and avoid mixing with other troops/groups at camp. Common use areas and activities will be scheduled for troop/group use and troops/groups will be provided with the schedule prior to arrival at camp. Troops/groups should only use a common areas or common activity area during their scheduled time. Use of Gloves Campers must wear gloves when cleaning and serving food at camp. Use of latex free gloves is recommended to protect those with allergies. Access to sleeping structure is only for individuals who reside in the sleeping structure; avoid having parents/caregivers, or visitors enter sleeping structures or other members of troop/group enter sleeping shelters to which they are not assigned. Troop leaders should create a sleeping roster with names of campers and adults sleeping in each shelter. Unless necessary, do not rotate campers between sleeping structures. The roster should be kept on file for a minimum of 90 days after the camping trip. Prior to entering the sleeping structure, all campers should use hand sanitizer containing at least 60 percent alcohol or wash their hands with soap and water, for at least 20 seconds. Campers should keep personal belongings organized and separate from other campers’ belongings. Sleeping position should meet the following guidelines: position sleepers head-to-toe or toe-to-toe to maximize distance between heads/faces: For bunk beds, position the head of the camper in the top bunk opposite the position of the camper in the bottom bunk. For side-by-side beds, position the head of the camper in one bed opposite the position of the camper in the adjacent bunk. For end-to-end beds, position the toes of each camper close to the other camper’s toes. Lodge units in which mattresses are placed on the floor will be marked with tape to indicate the position in which mattresses must be placed to meet guidelines. Mattresses need to be placed according to outlined tape and must be maintained during sleeping hours. Sleeping Arrangements Each sleeping structure (tent, cabin, lodge, etc.) must not exceed the established capacity.
Campers should not wear a mask while sleeping.
Campers must provide their own bedding, and all bedding used at camp should be washed and dried in a mechanical air dryer for at least 30 minutes once home. Keep each camper’s bedding separate during
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transport to/from camp. Where applicable, disinfect provided mattress before and after use using a CDC approved disinfectant.
Personal Belongings Personal belongings should be limited to essential items plus a limited number of non-essential items. Campers should keep personal belongings organized and separate from other campers. Campers should not share personal belongings including bedding. Shared Bathrooms Troops/groups should use the bathroom facilities assigned to their unit. In shared units, each unit will be assigned a designated side of the bathroom facilities for use by their troop/group. Campers should wash hands with soap and water for at least 20 seconds before and after using the bathroom, blowing nose, coughing, sneezing or touching frequently touched surfaces; and before preparing food. The shower house at camp will be divided by side for two separate uses: one side will be for troop/group use during assigned time and the other side for “public” use as needed, meaning it can be used by any troop/group/individual as need arises. The side assigned for troop/group use will be assigned by the Camp Supervisor and will be a time set aside for that troop/group to use exclusively for showering/toileting needs. Campers should not enter that side of the shower house unless it is their assigned time. The “public” use side will remain open for use by any camper who needs to use the shower/sink/toilet as need arises.
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It is recommended that campers wear a mask and limit time inside of the shower house when using the “public” side. Use of the shower house will be limited to female campers; separate facilities will be designated for male campers. Troop Camping Meals It is important that meals remain the responsibility of girls to plan and prepare. In advance of the troop camping weekend, review all safety procedures with campers and discuss how to prepare for safe meal service. When preparing meals and serving food, campers: • Must wash hands with soap and water for at least 20 seconds before and after food preparation and serving • If soap and water are not available to wash hands, use an alcohol-based hand sanitizer • Must wear gloves and mask while preparing meals • Maintain a physical distance and increased spacing from other campers when preparing food and eating • Must wash dishes thoroughly using a three-step process, including the bleach water disinfection process in step three if washing dishes in a unit or facility in which a dishwasher with appropriate sanitizer is not available; use of a dishwasher at camp, where available, is allowed—a Camp Ranger will ensure dishwasher machines are working within the manufacturer’s specifications and the appropriate water temperatures, detergent and sanitizers are being used Consider the following as a troop: • Consider using disposable plates, bowls, cups and utensils; however, dishes provided in a camp kitchen may be used if proper sanitation and storage processes are used at each meal • Use prepackaged food • Have campers bring their own food when possible (sack lunch) • Bringing enough cooking utensils for each person (roasting stick, pie irons) Preparation and Service of Meals at Dining Hall The following guidelines relate to seating in the Dining Hall • Make outdoor dining spaces available when possible • Decrease the number of campers at each table by as much as half in order to maintain social distancing. For example, if a table typically seats eight, use only four seats at that table • If possible, offer multiple mealtimes in an expanded window in order to decrease the number of diners in the dining area at a time. Clean and disinfect the dining area between mealtimes • Encourage campers to sit with their troop/group while maintaining physical distancing of at least six feet apart from campers in other campsites
Guidelines for meal service prepared and served in the Dining Hall/Kitchen • All individuals involved in the preparation or serving of meals must wear a mask and gloves
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• Do not use buffet style eating, salad bars, self-service or family style serving configurations that require diners to use shared utensils • When possible, utilize “grab-n-go” services, in which meals are pre-packaged and picked up from the dining hall or delivered to a unit • While serving cafeteria style, encourage campers to maintain physical distancing between themselves and others while in line for their meals • Consider using disposable plates, bowls, cups and utensils; however, dishes provided in a camp kitchen may be used if proper sanitation and storage processes are used at each meal Campers should follow these guidelines during meals at the Dining Hall: • Campers should wash hands with soap and water for 20 seconds or use alcohol-based hand sanitizer upon entry to the dining area or immediately prior to eating • Avoid touching frequently touched surfaces such as handles, doorknobs, tables, and counters as much as possible • When retrieving food, avoid touching items and putting them back • Maintain physical distance and increased spacing between yourself and others whenever possible. • Sit with or near the same individuals each meal and/or in the same seat if possible • Cover your cough or sneeze using good cough and sneeze etiquette. If using a tissue or napkin, throw it away and wash hands immediately • Avoid touching your eyes, nose, and mouth Activity Supplies Activities should be planned to limit the contact of supplies between campers and should be held outside if possible. When possible, provide each camper with the supplies needed to complete the activity, such as scissors, glue, markers, etc for each individual to use. When supplies are not available for each camper, disinfection of the supplies between camper use is ideal. For sports and other activities where a troop/ group uses the same equipment to participate, such as soccer or gaga ball, have campers wash hands prior to and immediately after participating in the activity. Each troop/group will be provided with a gaga ball and soccer ball to be used at the gaga pit and human foosball. The ball will be stored in the unit and should be transported to and from the activity areas by the troop/group. The equipment should be left in the unit at the end of the weekend. Additional guidance will be provided for troops/groups using the archery equipment and water sports equipment at the lake. Archery and lake equipment used during scheduled Activity Staff hours will be cleaned and maintained by the Activity Staff. Swimming Pools The swimming pools at all three camps will open the weekend of Memorial Day 2021. Campers should swim with those in their unit/group, and mixing of groups should be avoided. Perform proper hand hygiene prior to entering the pool and when leaving the pool. Masks are not to be worn in the pool. Social distancing should be maintained when possible in the pool if campers of different units or groups are at the pool together. All shared items such as pool toys and equipment should be sanitized regularly; common touch
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surfaces around the pool deck and shower house should be sanitized regularly, between groups if possible.
Disinfection of Units Each troop/group is responsible for disinfecting high touch surfaces at their unit daily and prior to departure from camper. High touch surfaces include tables, light switches, counter tops, handles, bathroom toilets/ latrines and sinks/washstands. • Wear disposable gloves to clean and disinfect • Clean surfaces using a CDC approved disinfectant that kills germs on surfaces • Allow surface to air dry • More frequent cleaning and disinfection may be required based on level of use. • Dispose of any materials used to wipe down surfaces in the trash. DO NOT flush or place these items down the ET Household bleach is effective against COVID-19. Check that the bleach is not expired and determine if appropriate on a given surface. Follow the manufacturer’s instructions for application and proper ventilation. Never mix household bleach with ammonia or any other cleanser. Bleach solution effective up to 24 hours when properly diluted. To prepare a bleach solution, mix: 5 tablespoons (1/3rd cup) bleach per gallon of water or 4 teaspoons bleach per quart of water. Disinfection of Common Areas • Good practice: As with other frequently touched surfaces, toilets, showers, and restrooms are cleaned and disinfected daily • Better practice: High touch surfaces including toilets, showers, and restrooms are cleaned and disinfected more than once per day • Best practice: High touch surfaces including toilets, showers, and restrooms are cleaned and disinfected between users Permission to Attend A girl, parent/caregiver, or volunteer (or member of their household) must meet certain participation parameters before attending a Girl Scouts of Eastern Missouri in-person meeting or gathering. Turn to pg. 5 for a comprehensive list of participation parameters. Reporting and Communicating a Positive COVID-19 Test In the event of a COVID-19 positive test result within a member’s household, promptly contact Girl Scouts of Eastern Missouri’s Senior Manager of Risk Management, Jen Robertson, firstname.lastname@example.org , to receive explicit guidance. Recommendation: Troops/groups should disinfect common touch surfaces after their scheduled time of use at the shower house, if they utilize the facility during their assigned time.
A Council staff member and NOT volunteers, will be responsible for:
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A Council staff member and NOT volunteers, will be responsible for: • Confirming and tracing the positive individual • Contacting the parents/caregivers of anyone who may have been exposed (or other volunteers) • Notifying a facility where a troop has met COVID-19 Suspected or Positive Incidents If a staff member or camper develops a fever or COVID-19 symptoms while at camp, the individual will be isolated until appropriate return to home transportation can be arranged.
Isolation will occur in the following locations: • Fiddlecreek: Health Center beside supervisor’s quarters
• Cedarledge: Staff house • Tuckaho: Health Center
An isolated individual must be provided access to a restroom, food/water, and supervision in the case of a minor. The adult supervising the minor camper will be provided with PPE. The isolated individual will be provided with a mask to wear while awaiting transportation home. After the isolated individual leaves the camp facility Girl Scouts of Eastern Missouri staff will begin the disinfecting process of the isolation area and camper’s living space. Additional protocols to be provided for staff.
Adult Education Classes
Let other volunteers know that council staff, NOT volunteers, will notify parents/ caregivers and others about a positive test result and that the individual’s identity is confidential. Remember that girl and volunteer health information is private and strictly confidential and should only be shared on a need-to-know basis with a Council staff member. Thank you for doing your part to keep our Girl Scout community safe during the COVID-19 pandemic. We are stronger together, even when we are six feet apart.