GSEM Employee Handbook 2022-2023

• Maximum number of reimbursed miles per day is 80. If you need to drive more than 80 miles per day, then you should obtain a rental car. GSEM has an agreement with Enterprise (Contract id XZ01205/01N4326) • Employees are not separately reimbursed for gas for driving personal vehicles. The mileage rate is all- inclusive. • Employees are not reimbursed for mileage to and from the office—weekdays or weekends. This is considered your normal round-trip commute. • Mileage reimbursements should be filed within 60 days and partial miles should not be used (round to nearest whole mile) • Rental car reservations are made in advance to ensure cars are available. Exemptions to policy are not granted due to lack of advance planning. Example 1: It is 10 miles from your house to the office. 10 Drive from your house to the office 6 Drive from office to lunch meeting and back to office (3 miles each way) 5 Drive from office to offsite meeting (one way) 7 Drive from offsite meeting to your house 28 Total miles (20) Commuting miles 8 Mileage for reimbursement Example 2: It is 20 miles from your house to the office. 33 Drive from your house to camp 33 Drive from camp to your house 66 Total miles (40) Commuting miles 26 Mileage for reimbursement Example 3: It is 5 miles from your house to the office. 5 Drive from your house to the office 50 Drive from office to camp 50 Drive from camp to office 5 Drive from office to your house 110 Total miles (10) Commuting miles 100 Mileage in excess of commuting miles (20) Miles in excess of daily maximum 80 Mileage for reimbursement

Example 4: It is 15 miles from your house to the office. 15

Drive from your house to the office

15 15 15 60

Drive from office to house over lunch for personal reasons Drive back to office from house after lunch

Drive from office to house

Total miles (30) Commuting miles 30 (30) Personal miles 0

Mileage in excess of commuting miles

Mileage for reimbursement

44