2025 GSEM Recruitment Team Playbook

Things to Consider

Certificates of Insurance (COI) Girl Scouts of Eastern Missouri is obligated to ensure that any external entities, such as vendors, program providers/ collaborators, organizations, companies, sites or facilities used are safe. One measure of safety is evidence of adequate insurance coverage. When planning an event, a COI must be obtained from any involved external entities. Likewise, external entities may request COIs from Girl Scouts of Eastern Missouri when Girl Scouts hold an event at their site. Please review the list of Program Partners and COI’s that have already been received on the Council website when making plans for an event. All Program Partners have COI’s on file at Council. For external entities that are not Program Partners, you must submit a copy of their COI to Girl Scouts of Eastern Missouri.

Contact your Community Engagement Manager if you need assistance obtaining a COI or have questions.

Note: If a COI is needed, make sure the COI is in hand before making a reservation or paying a deposit to use external services or facilities.

Contracts and Hold Harmless Agreements

If the venue requires one signature on a group hold harmless clause, the contract/agreement must be made in the name of Girl Scouts of Eastern Missouri, Inc. and the agreement/contract must be reviewed for authorization by Girl Scouts of Eastern Missouri. The CEM will help facilitate the signature process. Please allow at least three weeks for this to be completed. Girl Scout volunteers are not authorized to sign contracts/agreements on behalf of the Girl Scouts of Eastern Missouri organization. If the venue requires a signed hold-harmless release for each girl and the girl is not of legal age (18), her caregiver must sign. Girl Scout volunteers may not sign on behalf of caregivers.

6 Recruitment Team Playbook