Volunteer Essentials

• Girls may never be transported in flatbed or panel trucks, in the bed of a pickup or in a camper-trailer • The use of 15-passenger vans is not permitted. • The use of Uber, Lyft, Curb and other similar pooled vehicle companies is not permitted. • Chartered buses must meet Public Service Commission regulations • If you will be renting: ǔǔ Provide copy/ies of rental confirmation(s) including complete Terms & Conditions. ǔǔ Know that, as the renter, you are responsible for all damage to the rented vehicle(s). The contract(s) state(s) what costs are your responsibility in the event of damage or an accident. You may wish to 1) accept the insurance coverage offered through the rental agency, 2) use a credit card that offers vehicle rental insurance coverage to pay for the rental(s) and/or 3) rely on your personal automobile insurance coverage to pay for any damage to the rental(s) (in which case you should confirm with your automobile insurance provider that you have this coverage). ǔǔ Rent from a nationally-recognized agency. Keep in mind Girl Scouts of Eastern Missouri troops renting from Enterprise receive a discount Private Transportation Private transportation includes private passenger vehicles, rental cars, privately owned or rented recreational vehicles and campers, chartered buses, chartered boats and chartered flights. Each driver of motorized private transportation must be at least 21 years old and hold a valid operator’s license appropriate to the vehicle. If the troop is traveling at least four hours or 240 miles in a non-commercial vehicle, the drivers’ motor vehicle records will be checked. Please keep in mind the following non-negotiable points regarding private transportation: • Adult volunteers are not authorized to sign an agreement or contract to rent or charter a vehicle. All vehicle rental contracts must be approved in writing by the Director of Camping Services and Risk Management at Girl Scouts of Eastern Missouri • Always check with Council to make sure you are following accepted practices when using private transportation. This ensures that you are protected by liability insurance in the event of an accident • If the Director of Camping Services has given permission to use a rented car, read all rental agreements to be sure you comply with their terms and avoid surprises. For example, in many cases the minimum age for a driver is 25, and the maximum age is often under 70. In addition, make sure the car is adequately insured and you know who is responsible for damage to, or loss of, the vehicle • Obtain parent/guardian permission for any use of transportation outside of the meeting place Public Transportation Public transportation includes trains, subways, ferries, commercial airlines, buses and cruise lines. Public transportation is regulated, which makes it preferable to chartered vehicles. The biggest challenge with any public transportation is staying together as a group, so be sure everyone has directions and a map, and always designate a meet-up area if anyone gets separated. Girls also need to be vigilant of their surroundings. As long as you prepare them for their exciting journeys on public transportation, they’ll have an adventure they’ll remember for years!

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