2024 GSEM Program Partner Guide

Program Partner Guide

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Her dreams are our dreams. Help us provide her new experiences so she can soar, now and in the future.

We are excited to provide you and your organization an incredible opportunity to work with Girl Scouts of Eastern Missouri as a Program Partner. Our Program Partners are organizations or businesses that have been approved to independently provide Girl Scout programing. Our diverse network of Program Partners offer our more than 30,000 girl members the opportunity for badge workshops, field trips, activities and Journey-based programs. When you choose to offer programming with Girl Scouts of Eastern Missouri, you have an opportunity to work with the largest organization for girls in the world— with more than 100 years of expertise in building young leaders who will be our future workforce and community change makers. Girl Scouts is the preeminent organization dedicated to developing leadership skills in girls and our Program Partners enhance the Girl Scout experience through offering innovative and unique opportunities for discovery.

In this packet, you will find: • The benefits of working with Girl Scouts of Eastern Missouri • Safety and logistic information • Information on our leadership program • Program Partner agreement Questions? Please contact Abby Muir, Program Manager, Events, Volunteers and Partners at 314.592.2312 or amuir@girlscoutsem.org.

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Girl Scouts of Eastern Missouri

Our Council

We deliver the Girl Scout experience to members across our eastern Missouri jurisdiction, which includes: St. Louis City and the 28 surrounding Missouri counties of Adair, Audrain (Van-Far School District), Clark, Crawford, Franklin, Iron, Jefferson, Knox, Lewis, Lincoln, Linn, Macon, Marion, Monroe, Pike, Putnam, Ralls, Reynolds, Schuyler, Scotland, Shelby, St. Charles, St. Francois, St. Louis, Ste. Genevieve, Sullivan, Warren and Washington We deliver the Girl Scout experience to members across our eastern Missouri jurisdiction, which includes: St. Louis City and the 28 surrounding Missouri counties of Adair, Audrain (Van-Far School District), Clark, Crawford, Franklin, Iron, Jefferson, Knox, Lewis, Lincoln, Linn, Macon, Marion, Monroe, Pike, Putnam, Ralls, Reynolds, Schuyler, Scotland, Shelby, St. Charles, St. Francois, St. Louis, Ste. Genevieve, Sullivan, Warren and Washington

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Program Partners are an integral component of the Girl Scout Leadership Experience. By partnering together, we can help Girl Scouts in grades K-12 discover new things about themselves and their communities, connect with those around them and take action to make the world a better place. Program Partner Overview

Program Partnerships with Girl Scouts of Eastern Missouri run on an annual basis from January 1-December 31. Renewal applications are due by December 1; however, new applications are accepted year-round. As a Program Partner you can: • Develop and facilitate workshops or events to help girls explore their interests, enjoy educational experiences, build lasting memories and feel empowered to make a difference in their world • Promote your organization to Girl Scouts and their families across 28 counties through one or more of the following: Girl Scouts of Eastern Missouri’s website, program booths at Council events and in our biannual girl program digital publication, Inspire Discovery .

• Partner with the largest organization in the world dedicated to leadership development for today’s girls and tomorrow’s leaders

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Partner Details

A Program Partner is an organization or business working in conjunction with Girl Scouts of Eastern Missouri to develop and market Girl Scout program opportunities. These programs may also be general public opportunities to which you would like to invite Girl Scouts. Programs may be date and time specific and do not have to incorporate the Girl Scout National Program portfolio. Your programing will be marketed through various channels, including: our website, Council events, printed biannual publications, etc. Program Partner Annual Fee The $30 Program Partner fee is due at the time of application and renewal. Payment can be made by check or credit card. Please make checks payable to Girl Scouts of Eastern Missouri.

Please mail checks to: Girl Scouts of Eastern Missouri Attention: Abby Muir 2300 Ball Drive St. Louis, MO 63146

To pay with credit card, please visit girlscoutsem.org/programpartnerfee and complete the form.

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Partner Events

Two options: choose one or both options when planning your events

Flexible Events • You plan the activities for a program, promote the program or event topic and then work with troops to schedule a day for the event/activity • Girls/Troops register for the event or program through your organization and attend with their Girl Scout adults

Scheduled Events • You choose the date, time and location for pre-scheduled event(s) that can accommodate multiple troops at one time. These events must be open for individual girls to attend • Girls/Troops register for the event or program through your organization and attend the program with their Girl Scout adults

Provided For You • Organization and program information listed on Program Partner webpage with direct link to partner website • Organization listed in Inspire Discovery, our biannual girl program book, available online for all registered Girl Scouts

• Ability to distribute approved flier(s) at Council events when providing a hands-on activity

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Program Collaborator Events Your organization also has the opportunity to work with one of our Program Managers to collaborate on a program that would go into the Inspire Discovery. This is an additional opportunity to work with our girls but is not a requirement of being a Program Partner. Program Collaborator Responsibilities • Work with Program Manager to choose date, time, location, cost and capacity for the program. These events are open for individual girls to attend Provided For You • Program listed in Inspire Discovery, our biannual girl program book, available online for all registered Girl Scouts

• Girls/Troops register for the program through Girl Scouts of Eastern Missouri

• Program Manager attends event to assist with check-in and is present for the duration of the program

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Join Us!

Follow these steps below to become a Program Partner with Girl Scouts of Eastern Missouri:

1. Schedule a meeting with us: At the meeting we will discuss all partner opportunities and then develop a plan of action for your organization. To schedule, please contact Abby Muir, Program Manager, Events, Volunteers and Partners at 314.592.2312 or amuir@girlscoutsem.org . 2. Submit Program Partner Agreement annually with payment: Program Partner agreements are renewed annually and valid January 1 through December 31. All events are reviewed and evaluated by Girl Scout Program staff to ensure quality activities, services and compliance with GSUSA’s Safety Activity Checkpoints and aligns with the mission of Girl Scouts.

3. If needed, schedule an on-site visit for any high-risk activities. These activities include, but are not limited to, horseback riding, shooting sports, rock climbing, challenge courses and tree climbing.

4. Plan your program! Once approved, partners can start planning their Girl Scout programs.

Want to see a complete list of current Girl Scout Program Partners? Visit our website at girlscoutsem.org/programpartners.

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Program Partner Checklist □ Review the information in this guide □ Meet with our Program Manager □ Consider how your programs or resources will connect to our badges or Journeys □ Submit the following documents to the Program Manager: □ Program Partner Agreement □ $30 annual fee □ Certificate of Insurance □ Outline of program □ Background check policy □ Plan and facilitate your program □ Complete partnership renewal annually

Program Partner documents should be sent to: Girl Scouts of Eastern Missouri Attn: Abby Muir 2300 Ball Drive St. Louis, MO 63146 Or emailed to: amuir@girlscoutsem.org

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All Program Partners must meet or exceed Girl Scout guidelines, as outlined in the following content. Program Partner Logistics

Program Development

Girl Scouts love to visit local community organizations and business to experience

something new, meet professionals and explore career opportunities and have fun! Creating fun, educational and quality programs or offerings for Girl Scouts is easy to do. Here are some items to think about when developing unique opportunities Girl Scouts can take part in at your organization or business.

• What does your organization do? What are you experts in?

• What is fun about your job?

• What do you already offer for general public programming?

• What age of girls are your opportunities best suited for?

• How does your programming fit with the Girl Scout National Program Portfolio (see pg. 18)

• Do you want to have pre-scheduled programs or flexible events?

We encourage Program Partner organizations to help Girl Scouts complete requirements for their petals, badges and Journeys, but it is not mandatory. If you are helping girls complete requirements you must submit a breakdown of the program to ensure all requirements are met. A Badge/Journey Program Breakdown form will be provided to gather this information.

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Council Events

As a Program Partner you are required to provide at least one program activity at our Council sponsored events at no cost. These annual events are included below. If your organization is not able to be present at one of our annual events, alternate arrangements can be made with the Partnerships Program Manager to fulfil this requirement. The best opportunity to promote your workshops and events to girls and adults is face-to-face during one of our events. You are welcome to attend more than one event each year.

Important Council Events to Know

Annual Council Event

Time of Year

Girl Scout Round Up

Saturday in Fall 2023

Girl Scout Cookie Run

Saturday after Thanksgiving

Girl Scout Round Up Girl Scout Round Up is an annual fall event held at either Camp Cedarledge or Camp Tuckaho to kick off the new Girl Scout year with all girls in grades K-12. The event is attended by more than 1,000 girls and adults. Your organization would be responsible for staffing a booth with a hands-on activity. Event applications are sent via email in late spring/early summer. Girl Scout Cookie Run During this family-friendly event, more than 800 girls and adults participate in a 5K or 1-mile run/ walk at our Council office. At this event your organization would provide a hands-on activity for our families to complete before or after their race. This event is open to all Girl Scout members, their families and the entire community. Exhibitor applications for this event are sent via email in late summer/early fall.

*Organizations providing only virtual programming are not required to attend an event in-person. We would love to collaborate on a program with you (as outlined on pg. 7).

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Important Information on Safety, Media and Insurance

Photography and Video or Audio Recordings If you would like to take photographs or make video or audio recordings of Girl Scouts at your events, you need to have their parents or guardians sign a media release form for your organization. Although parents or guardians sign a media release form when girls are registered with GSUSA, it does NOT include other businesses/ organizations that work with Girl Scouts. Plan ahead to include a media release form, or any other permission forms, in your registration information. Safety All Program Partner opportunities must meet or exceed the Girl Scout guidelines for safety as outlined in the Safety Activity Checkpoints and Girl Scout Safety Guidelines. Girl Scouts’ adult-to-girl ratios vary according to the age level of the girls but always require a minimum of two approved, registered, background checked, unrelated adults. Troops/groups are expected to follow the standards at events they attend. If girls are attending individually, a parent/guardian is required to attend with them.

As an organization offering programming to Girl Scouts it is your responsibility to:

• Read and understand Girl Scouts of Eastern Missouri’s COVID-19 Response Guidelines and adhere to all current precautions and procedures. Updates that are made to this document will be communicated to all Program Partners • Read applicable Safety Activity Checkpoints and Safety Guidelines found at girlscoutsem.org/safetyactivitycheckpoints and select “Safety” from the categories

• Ensure all adults involved in program delivery have successfully passed a Criminal Background Check

• Ensure no alcohol and/or illegal substances are permitted at Girl Scout events and that no one is under the influence

• For overnight events, it is not appropriate for males to sleep in the same space with girl members or female adults. Males may participate only if separate sleeping quarters and bathrooms are available for their use. If this is a family event, we can provide you with additional information

• Complete an incident report for any accidents or incidents that occur during a Girl Scout program

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Background Check Policy To ensure the safety of our girl members we require any facilitator who is working directly with our girls to undergo a background check. The facilitator can provide a copy of the organization’s background check policy or undergo a background check through Girl Scouts of Eastern Missouri. Background checks through Girl Scouts of Eastern Missouri are confidential and available online. Please complete your request by visiting https://app.sterlingvolunteers.com/en/Candidates/Account/Register. You will create an account and login. When asked, use good deed code: ddgn5lj. Please indicate on your agreement the facilitators who will be submitting information for their background check. High Risk Site Inspection In Safety Activity Checkpoints, certain activities are considered high risk. This is noted on the “Activities at a Glance” chart starting on page 26 of Safety Activity Checkpoints. Girl Scouts of Eastern Missouri has determined that some of the high-risk activities need a site inspection before troops can visit. During the site inspection, staff will ensure that safety guidelines outlined in Safety Activity Checkpoints are met. The safety guidelines that will be reviewed will be sent ahead of the inspection for verbal acknowledgment that all guidelines are met. For more information on what is required of high risk sites, visit girlscoutsem.org/insurance . Sexual Abuse, Physical Abuse and Molestation Policy Girl Scouts of Eastern Missouri has zero tolerance for any instances of sexual abuse, physical abuse, and/ or molestation of any individual. Any staff member, volunteer, or independent contractor found to have engaged in any such activity will be terminated from their employment, volunteer role, and/or any other affiliation they have with Girl Scouts of Eastern Missouri. Girl Scouts of Eastern Missouri will also pursue any and all legal actions warranted in the event of an instance of sexual abuse, physical abuse, and/or molestation. For more information about this policy, see the Girl Scouts of Eastern Missouri web site, or contact the Director of Risk Management. If you have any concerns about, or need to report, an instance of sexual abuse, physical abuse, and/or molestation, contact the Director of Risk Management. If that person is not available, contact another Leadership Team staff member. Also remember that Missouri law states that if any person with the responsibility for the care of children has reasonable cause to suspect that a child has been or may be subjected to abuse or neglect or observes a child being subjected to conditions or circumstances which would reasonably result in abuse or neglect, that person shall immediately report to the Missouri Department of Social Services Children’s Division. Mandated reporters include Girl Scout volunteers and staff.

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Insurance Organizations and businesses that partner with Girl Scouts must submit a current Certificate of Insurance verifying a minimum total occurrence limit of $1 million in commercial general liability coverage (or a combination of that and umbrella liability), $1 million in automobile coverage and workers’ compensation coverage.* The Certificate of Insurance must identify Girl Scouts of Eastern Missouri as the certificate holder and name Girl Scouts of Eastern Missouri as an additional insured on the Commercial General Liability policy. Please see below for the correct listing

Girl Scouts of Eastern Missouri, Inc. 2300 Ball Drive St. Louis, MO 63146

By carrying adequate liability insurance, the Program Partner is able to accept the responsibility for actions of its staff and volunteers. Please note: It is possible that not all girls attending your programs are registered Girl Scouts. Non-members are not covered under Girl Scout insurance. Agreement to Indemnify and Hold Harmless Program Partners are required to indemnify and hold harmless Girl Scouts of Eastern Missouri from any acts or omissions by the Program Partner that lead to any kind of claim, costs, damages, lawsuits, etc. Waivers If a waiver needs to be signed by participants and/or a parent/guardian, please provide the waiver to the Girl Scout parent or volunteer prior to the day of the program and have them bring it with them to the program. *Organizations providing only virtual programming for Girl Scouts must submit a current Certificate of Insurance verifying a minimum total occurrence limit of $1 million in commercial general liability coverage listing Girl Scouts of Eastern Missouri as certificate holder.

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Virtual Programs

The world of virtual programming has grown tremendously over the past few years. With this expansion into the virtual space, organizations can offer programming to girls across the country, meaning Girl Scouts of Eastern Missouri can partner with organizations outside our jurisdiction. There is also the option for local organizations to offer virtual programs in additional to in-person options.

The safety of our girls is always top priority. Please read the safety guidelines below:

• Program Partners should not be the only adult online. Girl Scouts have adult-to-girl ratios that must be met for all Girl Scout activities. The number of required adults varies based on age and number of girls, but the minimum is always two unrelated adults. This can be met by program facilitators and/or parents/guardians in the room with their girl. Ratio requirements can be found at girlscoutsem.org/en/ for-volunteers/VolunteerEssentials/Safety.html • Whether using Zoom or other platforms, utilize the following security features:

⇨ Do not record session without previous parent/guardian consent ⇨ Have a registration process to account for who is in the room ⇨ Use a random meeting ID versus a personal meeting ID for each program ⇨ Disable join Zoom before host and utilize waiting room options

⇨ Disable screen sharing by non-hosts ⇨ Use a password for program sessions

• While your organization may be offering programming activities, you cannot “take supervision” of children in a virtual setting. It is important to communicate supervision, space and supply expectations with parents/guardians ahead of time.

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Important Tips For Creating Marketing and Promotional Materials

The Girl Scout servicemark is a registered trademark and must only be used with prior permission. We strive to maintain brand consistency which will help uphold our brand value and protect against unauthorized, inconsistent and unlicensed use of the Girl Scout brand.

The words ‘Scout’, ‘Scouts’ and ‘Scouting’ should never appear without the modifier ‘Girl’ and each word should be capitalized. Always use “Girl Scouts of Eastern Missouri” in place of “Girl Scouts of the USA” or “Girl Scouts of America.” Always spell out “Girl Scouts” and never use “GS”.

Girl Scout Nights, Workshops or Programs When promoting Girl Scout nights, badge workshops, community service projects and Journey experiences, the words ‘Scout,’ ‘Scouts’ and ‘Scouting’ should never appear without the modifier ‘Girl’ and each word should be capitalized.

All marketing for these types of Girl Scout opportunities should be approved by Girl Scouts of Eastern Missouri before distribution. Please send files for approval to Abby Muir at amuir@girlscoutsem.org .

Please see below for correct examples of Girl Scout Program Partner promotions.

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We are Girl Scouts.

Since 1912, Girl Scouts have learned to turn their passions into action through Girl Scouting. We anticipate their challenges and prepare them to face anything, so that all girls, regardless of age, background, or ability, can fuel their ambition, accomplish what they set out to, and celebrate every milestone. Her dreams are our dreams. And when society tries to inhibit her, we lift her up, helping her channel her confidence and shoot for the stars.

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The Girl Scout Difference

Our Girl Scout Leadership Experience is a one-of-a-kind leadership development program for girls, with proven results. It is based on time tested methods and research-backed programming that help girls take the lead—in their own lives and the world. The inclusive, all-female environment of a Girl Scout troop creates a safe space where girls can try new things, develop a range of skills, take on leadership roles and just be themselves. Growing in Girl Scouts: A Lifelong Leadership Journey As a Girl Scout, there are lots of ways for girls to have fun, make friends and do things that have a positive impact on their lives, now and in the future. At every level, Girl Scouts have fun while making the world a better place. Girl Scouts earn badges, join troops, hike and camp and participate in the Girl Scout Cookie Program. As they advance through the program, girls can also explore careers in science and technology, travel the world, discover nature and take on projects that transform their communities.

Girl Scout Grade Levels Daisy: K-1 st Brownie: 2 nd -3 rd Junior: 4 th -5 th

Cadette: 6 th -8 th Senior: 9 th -10 th Ambassador: 11 th -12 th

What We Value

Being "good" at everything isn't the goal at Girl Scouts! It's the willingness for youth to put themslves out there and really make an effort that will result in thier fullest, funnest and most successful life, right now and in the future. Our ultimate mission: Building girls of courage, confidence and character, who make the world a better place! From protecting the environment and supporting thier communities to discovering new ideas and skills, girls shine brightest when they work together to create a better, happier tomorrow for all of us.

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Girl Scouts offers the best leadership development experience for girls in the world. All Girl Scout activities are designed to be girl-led, cooperative and hands-on—a process that creates high-quality experiences conducive to learning.

Our Program

Girl Scouts takes the potential of girls, combines it with robust skill-building programming, and adds caring adult mentors and strong female role models.

Everything a Girl Scout does centers around STEM, the outdoors, development of life skills and entrepreneurship, and is designed to meet her where she is now and to grow along with her.

Whether she is building a robotic arm, coding her first app, building a shelter in the woods at camp or packing for her first hike, a Girl Scout has an exciting array of choices through the Girl Scout Leadership Experience to suit her interests at every age.

Our Programmatic Pillars

STEM Computer science, engineering, robotics, outdoor STEM and more

Life Skills Civic engagement, healthy living, global citizenship, communication

Entrepreneurship The Girl Scout Cookie Program teaches goal setting, decision making, money management, business ethics and people skills

Outdoors Adventure and skill building, from the backyard to the backcountry

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Program Resources Girl Scout Journeys and badges take the girl leadership game to new heights. They enable girls to choose how they want to experience and influence the world, while preparing them to address some of society’s most-pressing needs through hands-on learning and real-life problem solving.

Journeys

Journeys provide the framework for the Girl Scout Leadership Experience. They are designed to help girls explore and develop the skills to discover, connect and take action. Because Girl Scouts is girl-led, troops will pick a topic that interests them the most. There are multiple Journeys for girls to choose from at each Girl Scout grade level. The Journeys include the following themes: • It’s Your World - Change It! • It’s Your Planet - Love It! • It’s Your Story - Tell It! • STEM • The Outdoors

For more information on Girl Scout Journeys and badges, click here.

Badges

Badges are nationally-developed awards given to girls who try new things and explore a specific topic. A badge is made up of five steps with three options for each step. Badges are based around common themes of:

• STEM • Financial literacy and business skills • Health and first aid • Life skills • Outdoor skills and adventure • Arts and culture

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Patches

Patches are unofficial awards girls receive as recognition for the activities they complete in Girl Scouts. Some Program Partners choose to design their own fun patches to give girls at an event or program, but that is not necessary.

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Program Partner Agreement

Organization

Organization Name

Address

Business Phone Number

Organization Website

Organizational Representative

Contact Person

Contact Job Title

Contact Phone Number

Contact Email Address

Background Information

Please describe your organization and include your mission statement.

What will your organization offer to our members?

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Girl Scout Levels Served Daisy (K-1) □

Brownie (2-3) □

Junior (4-5) □

Cadette (6-8) □

Senior (9-10) □

Ambassador (11-12) □

Does your organization background check staff and volunteers? Yes □ No □

If no, please list all facilitators who will undergo a background check through Girl Scouts of Eastern Missouri.

Do you have more than one location? Yes □ No □ If yes, which will offer Girl Scout programming?

Will there be a fee for Girl Scouts to participate in your programming? Yes □ No □ If yes, what will the fee cover?

Will you offer badge/Journey workshops? Yes □ No □ Please complete the Badge/Journey Program Breakdown for all badge/Journey workshops offered.

Does your organization offer virtual programming? Yes □ No □

Do you offer overnight options? Yes □ No □

Does your activity require a signed waiver? Yes □ No □

If a waiver is required, please check the activity you provide: Rock Climbing □ Indoor Trampoline □

Horseback Riding □

Challenge Course/Zipline □

Tree Climbing □

Other

As a Program Partner, you will have the opportunity to offer programs to the Girl Scouts and promote your programs through our biannual publication, activity booths at events, as well as on our Program Partners webpage.

Please initial below.

I understand that my organization will need to complete a new Program Partner Agreement by December 1 each year that will be valid from January 1 through December 31.

I agree that our organization/business supports Girl Scouts in its efforts to make Girl Scouting available to all girls and adults regardless of race, ethnicity, religion, age, national origin, gender, veteran status, sexual orientation, marital status, or the presence of any physical, sensory or mental disability (provided the participant can safely undertake the activity). I and my company hereby agree to hold harmless and waive any claims of liability against Girl Scouts of Eastern Missouri, and any or all of its staff and volunteers for any and all incidents, claims, occurrences, accidents and/or omissions caused by my actions or omissions, or any and all actions or omissions of my staff, my company, and/ or anyone else under my control or the control of my company. I and my company also agreed to defend, indemnify, and/or make whole Girl Scouts of Eastern Missouri for any and all incidents, claims, occurrences, accidents and/or omissions caused by my actions or omissions, or any and all actions or omissions of my staff, my company, and/or anyone else under my control or the control of my company. I agree that our organization/business will produce a Certificate of Insurance naming Girl Scouts of Eastern Missouri as an additional insured, and that this provision in this agreement requires that additional insured status to be in effect for the duration of this agreement. I have read and understand the zero tolerance sexual abuse, physical abuse, and molestation policy as written on pg. 13 of the Program Partner Guide.

I agree to provide at least one free-of-charge activity or booth at a Council program or event

I agree to adhere to program outline and content in line with earning requirements for badges and/or Journeys when applicable. I agree to comply with Girl Scout Safety Activity Checkpoints that apply to all activities offered. I agree to refrain from using the Girl Scout name and logo on any materials without prior written consent, which includes curriculum materials, patches, fliers and also electronically on social media or business/organization website. workshops, community service projects and Journey experiences by ensuring the words “Scout,” “Scouts” and “Scouting” never appear without the modifier “Girl” and each word should be capitalized. I agree to abstain from offering direct sales as an element of my organization’s activities or events. This is a prohibited activity. I agree to abstain from using mailing lists generated from event registrations as marketing tools unless participants opt-in to receive future communications. I understand the relationship between Girl Scouts of Eastern Missouri and Program Partners is a voluntary partnership and can be dissolved at any time for non-compliance with our safety and risk management standards, insurance requirements and actions that do not align with the mission and values of Girl Scouts. If non-compliance is report or suspected, the partnership will be put on hold allowing GSEM to further investigate. I agree to promote Girl Scout nights, badge

Please provide the following for approval:

• Signed Program Partnership Agreement • Certificate of Insurance • $30 Annual Fee • Background Check Policy

Signature of Organization Representative

Position Title

Date

Please send approval materials to:

Email: amuir@girlscoutsem.org

OR Mail: Girl Scouts of Eastern Missouri

Attn: Abby Muir 2300 Ball Drive St. Louis, MO 63146

For questions regarding this agreement, please contact Abby Muir, Program Manager, Events, Volunteers and Partners, at 314.592.2312 or amuir@girlscoutsem.org.

2300 Ball Dr. St. Louis, MO 63146-8604 314.592.2300 800.727.GIRL (4475)

facebook.com/GirlScoutsEasternMO

@girlscoutsem

@GirlScoutsEM

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