2022 Troop Cookie Manager Guide

How to Get Cookies

Tips and Tricks

Orders placed for girl-delivery, shipped and donated on Digital Cookie between Jan. 3 – Jan. 30 (or earlier, if you submit your troop’s initial early order prior to Jan. 30) will automatically be included in your troop’s initial early order. If parent/caretakers in your troop use the online order card entry system in Digital Cookie, you will need to download the report and enter those orders into eBudde. These entries do not automatically feed over to eBudde. Orders placed for girl-delivery on Digital Cookie after you submit your troop’s initial early order will require the parent/ caretaker to communicate the number of cookies needed with the Troop Cookie Manager to supply out of troop extras or through a Cookie Cupboard pickup. You will need to enter the packages in eBudde by variety and transfer cookies to the Girl Scout. Specific instructions can be found on pg. 56. Order cards submitted through eBudde by Jan. 30 will be included in your troop’s initial early order, due to a production delay, initial orders will be available for pickup starting Feb. 25 Order card orders placed after Jan. 30 require the parent/ caretaker to communicate the number and types of cookies to you. Your troop may have extra cookies from your initial early order, or orders may need to be picked up from a Cookie Cupboard. Cookie Cupboards are locations around the council where you can pick up extra cookies for later orders or booths. They are typically volunteer-run and will open the weekend of Feb. 18. Remember, you have the option to set parent/caretakers in your troop as designated cupboard pickup users in eBudde. See pg. 49-55 for more information.

The parent/caretaker listed on the Digital Cookie site must review and approve all orders placed. Remind parents not to approve orders they cannot deliver (i.e. out of town orders or strangers). Remind families of Girl Scout safety guidelines and always follow the digital marketing guidance, see more at girlscoutsem.org/ cookies . Tip: After your troop’s initial early order, give parents/ caretakers a deadline each week to turn in their additional orders and set clear expectations on when you will pick up cookies from the cupboard. Remember, you have the option to set parent/caretakers in your troop as designated cupboard pickup users in eBudde as well. Returning this year, your troop has the option to set up a Troop Digital Cookie account for use at booths or promotion through the Girl Scouts of the USA Cookie Finder. See pg. 43-46 for more information. Always practice safety when selling door to door. Never enter a home or vehicle when selling cookies or making a delivery. Adults must accompany Girl Scout Daisies, Brownies and Juniors when taking orders, selling or delivering product. Girls in grades 6-12 must be supervised by an adult when selling door-to-door and must never sell alone. Find Cookie Cupboard information on pg. 11. Find pickup user information on pg. 55 in the appendix.

Money Management Money due to council for the product the troop received is collected via ACH at the end of the program. Payments collected through Digital Cookie will automatically be transferred to council. The Troop Cookie Manager or troop leader should collect and deposit cash frequently as a best practice. A Troop Late Payment Report is required for any family not paying in full by the deadline.